Asst. Manager | Accounts Payable | Halol (Gujarat)

Role & responsibilities

1. Invoice Verification & Processing

• Processing of vendor invoices through automated vendor invoice management system.
• Handling of exceptions of vendor invoice management system as per defined policies.
• Verify material and service invoices against PO, GRN, and contract terms.
• Check rates, quantities, taxes, and deductions before processing.
• Process job-work, subcontracting, and service bills as per policy.
• Ensure invoices are processed within defined turnaround times.
• Prepare and share weekly payment request to Corporate Accounts Payable team for processing.

2. Freight & Transporter Bill Processing

• Verify freight bills against transport contracts and delivery documents.
• Check detention, demurrage, and shortage claims before settlement.
• Reconcile transporter accounts and clear pending items.
• Maintain records of freight rates and contracts.

3. Tax & Statutory Compliance

• Ensure correct TDS and GST treatment on all plant invoices.
• Validate vendor GST compliance and eligibility of input credit.
• Follow up with vendors & internal purchase team for mattes related to GST non-compliances.
• Support GST and TDS return data compilation for the plant.
• Maintain statutory documentation for audit.

4. Vendor Reconciliation & Query Handling

• Reconcile vendor ledgers and obtain balance confirmations.
• Resolve vendor queries on invoice, payment, and deduction status.
• Track and clear vendor advances and debit balances.
• Coordinate with Procurement and Stores on disputed items.
• Review and periodic confirmation of Security Deposits.

5. Controls & Documentation

• Ensure adherence to approval matrix and procurement policy.
• Prevent duplicate and excess payments through systematic checks.
• Maintain complete documentation for every transaction.
• Support internal, statutory, and cost audits.

6. Reporting & Coordination

• Prepare plant AP ageing, accrual, and provision reports.
• Coordinate with the shared service centre on payment processing.
• Track processing turnaround and exception volumes.
• Support automation and process improvement initiatives.

Preferred candidate profile

• 4-7 years of experience in accounts payable or plant finance in a manufacturing environment.

• Working knowledge of SAP FICO and shared service operating models is essential.

Desired Education Qualification

• Bachelor's degree in Commerce, Accounting, Finance, or a related discipline.
• CA Inter / CMA Inter / MBA (Finance) preferred.