Associate Manager - Techno Commercial

Purpose/Objective

Senior Buyer - Site manages sourcing and purchases within specified spend categories.
Develops and maintains vendor relationships, negotiates best price points, ensures quality and timelines adherence, all while meeting budgetary requirements.

Key Responsibilities of Role

Strategy & Planning: Understand the Techno-Commercial strategy and plan for Site.
Take necessary actions in own area of work to implement strategic initiatives (Site specific) as per plan.
Purchase Requisition (PR) Review: Assist in the review of approved PR from user department; Provide support in identifying the type and method of procurement.
Strategic Sourcing: Select bidding process; prepare vendor selection approach and vendor evaluation criteria depending on the nature of the category.
Prepare the request for information (RFI) document for bidder evaluation and identify potential bidders.
Prepare commercial estimates using standardized templates and evaluate technical and commercial proposals.
Conduct fact-based negotiations/e-auction with shortlisted bidders; Preparation of Note for Approval (NFA) for selected bidder (vendor) and obtaining required approvals as per DoA.
Contract Management: Set up and maintain approved contract records within the ERP system, ensuring compliance with system functionalities and policies.
Based on approved decisions, prepare, review, and issue rate contracts.
Create master outline agreements (OA) in the ERP system based on rate contracts.
Prepare Purchase Orders (PO) or Sales Orders (SO) for procurement under valid rate contracts.
Post Order Management: Expediting of ordered materials for timely delivery.
Prepare Change Order/ Amendments in the order including quantity/ Rate variation, Extra items, Time Extensions etc.
Manage inbound logistics services for other Ex-Works Domestic Supplies.
Execute contingency plans in case of immediate business requirements.
Provide assistance to the operations team in managing resources effectively.
Supplier Management: Prepare vendor evaluation criteria for the category and vendor segmentation matrix based on annual spend with the vendor and risks associated.
Preparare vendor performance evaluation criteria and frequency of evaluation for each vendor segment.
Establish strategic partnerships with suppliers/ vendors of assigned category which will benefit Adani from a long-term perspective and effectively leverage them for value additions to business.
Documentation & Reporting: Assist in collation and analysis of data related to various procurement activities (e.
g.
commodity analysis, supplier debugging, etc.
) for respective categories.
Identify and seek opportunities to improve efficiency and value by analysing data.
Contribute to action planning and implementation based on data analytics performed for assigned categories.
Risk Management: Assist in identifying all procurement risks for assigned categories.
Provide support in evaluation and prioritization of the identified risks on their likelihood, impact and controllability .
Contribute to the preparation of risk mitigation plan and update of the category risk register.
Budget Control: Analyze purchasing data to identify cost-saving opportunities and implement cost reduction strategies.
Monitor and report on procurement costs and savings to senior management.
Quality Assurance: Ensure that all procured materials and services meet the required quality standards and specifications.
Collaborate with the quality control team to address and resolve any quality-related issues with suppliers.
Key Stakeholders - Internal: Site Techno-Commercial Head Site Buyers Projects, O&M, Quality and other departments Finance & Accounts team, Quality/User/Engg Team Direct Reportees Key Stakeholders - External: Customs Handling Agents, Customs Authority, Government Officials, Vendors, Logistics providers

Technical Competencies

Contract Management-APSEZ-P,Data Management and Record Keeping-APSEZ-P,Negotiation-APSEZ-P,Project Management-APSEZ-P,Purchase Order (PO)-APSEZ-P,Risk Management-APSEZ-P,Safety Audit and Inspection Management-APSEZ-P,Vendor Management-APSEZ-P

Qualifications and Experience

Education Qualification: Bachelor's degree in engineering in any discipline Work Experience: More than 5 years of relevant experience in procurement, supply chain management