Associate Manager - Projects (Billing)

Purpose/Objective

The Associate Manager - Billing Planning & Project Controls - will be responsible for end-to-end project billing management, SAP-based project cost monitoring, planning coordination, budget tracking, MIS reporting, and financial progress monitoring of project activities.
The role requires close coordination with Project, Procurement, Finance, Contracts, and Execution teams to ensure timely billing, accurate cost control, effective planning, and smooth project execution.
The position demands strong expertise in SAP, project billing processes, planning tools, and project controls to support management in achieving project milestones within approved budgets and timelines.

Key Responsibilities of Role

Key Responsibilities Project Billing Management - Manage end-to-end contractor and vendor billing processes, including RA Bills, Final Bills, Reconciliation Bills, and Service Certifications.
- Ensure timely verification, certification, and processing of contractor bills as per contractual terms.
- Monitor billing status and coordinate with vendors, contractors, finance, and project teams to avoid delays in payment processing.
- Maintain billing trackers and monitor pending bill positions for all project packages.
- Support contract closure and final account settlement activities.
SAP Operations & Cost Monitoring - Independently handle SAP transactions related to Project Systems (PS), MM, and Service Procurement modules.
- Create and monitor SES, GRN, Material Consumption, Service Consumption, and project cost bookings in SAP.
- Generate cost reports through SAP and ensure accurate project cost allocation.
- Track PR, PO, SO, SES, GRN, Invoice, and Payment status.
- Monitor commitments, actual expenditures, and balance budgets against approved project estimates.
- Ensure compliance with SAP processes and project governance requirements.
Planning & Project Controls - Monitor project schedules, milestones, and progress against approved baseline plans.
- Coordinate with package managers and execution teams for timely progress updates.
- Track physical progress versus financial progress and highlight deviations.
- Identify critical bottlenecks impacting schedule, billing, and cash flow.
- Support management in resource planning, forecasting, and project progress reviews.
Budget & Financial Control - Monitor project budgets and cost utilization package-wise and project-wise.
- Conduct variance analysis between budgeted and actual costs.
- Prepare cash flow projections and expenditure forecasts.
- Track committed costs and identify potential budget overruns.
- Support project management team in budgeting, forecasting, and cost optimization initiatives.
MIS & Reporting - Prepare Daily, Weekly, and Monthly MIS reports for management review.
- Develop dashboards for project progress, billing status, budget utilization, and order tracking.
- Generate management reports from SAP and Excel databases.
- Present project performance data, billing updates, and cost status in review meetings.
- Maintain project records and documentation for audit and compliance requirements.
Stakeholder Coordination - Coordinate with Procurement, Finance, Contracts, Stores, Planning, and Site Execution teams.
- Liaise with contractors and consultants for billing clarifications and documentation.
- Support internal and external audit requirements related to project billing and costs.
- Ensure smooth communication among all stakeholders to achieve project objectives.
Technical Competencies SAP Expertise (Mandatory) Software Skills - Advanced MS Excel - Pivot Tables - XLOOKUP / VLOOKUP - Dashboards & MIS Reporting - PowerPoint - MS Project / Primavera (Preferred) Key Skills - Project Billing Management - Project Planning & Monitoring - Cost Control & Budget Tracking - SAP Project Management - Contract Administration - Project MIS Reporting - Financial Progress Monitoring - Risk Identification & Mitigation - Stakeholder Management - Analytical & Problem-Solving Skills - Team Coordination & Leadership Key Deliverables - Timely processing and certification of project bills.
- Accurate SAP cost booking and project cost monitoring.
- Effective tracking of project budgets and commitments.
- Timely MIS and management reporting.
- Improved billing cycle efficiency and payment release.
- Reliable project progress and cost performance monitoring.
- Strong compliance with project procedures and audit requirements.

Technical Competencies

Advanced MS Excel,Pivot Tables,XLOOKUP / VLOOKUP,Dashboards & MIS Reporting,PowerPoint,MS Project / Primavera (Preferred)

Qualifications and Experience

Required Qualifications Education - B.
E.
/ B.
Tech or Diploma in Civil, Mechanical, Electrical, Instrumentation, Industrial Engineering, or equivalent discipline.
Experience - 8 to 12 years of experience in Project Billing, Project Controls, Planning, Cost Monitoring, or EPC/Industrial Projects.
- Experience in large-scale Manufacturing, Industrial, Infrastructure, Energy, Solar, or EPC projects will be preferred.
Preferred Industry: EPC, Solar, Infrastructure, Industrial Construction, Manufacturing Projects