Associate Manager-Finance & Accounts

Job Description
Associate Manager-I Accounts & Finance Department
Department: Accounts & Finance
Designation: Associate Manager-I
Reporting To: Finance Head

Job Purpose
The Associate Manager-I Accounts & Finance will be responsible for sales invoicing, receivables accounting, debtor reconciliation, collection follow-ups, TDS receivable reconciliation, agreement expiry tracking, and related MIS/reporting. The role is responsible for ensuring timely billing, accurate accounting records, proper follow-up of outstanding receivables, and timely reporting to the Finance Head.

Key Roles & Responsibilities
1 Prepare Sales Invoices as per the required billing cycle. Monthly sales invoices and daily Rewards invoices shall be prepared on time.Monthly / Daily

2 Prepare Proforma Invoices (PI) as per business or client requirements.As Required

3 Prepare required Credit Notes with proper supporting documents and approvals.As Required

4 Prepare and maintain the Monthly Invoice MIS with complete billing details.Monthly

5 Record Debtors Bank Receipt Entries accurately in the accounting system.Daily

6 Perform Debtors Reconciliation and identify and resolve differences, if any.Monthly

7 Follow up with clients for outstanding receivables and overdue payments.Daily

8 Perform TDS Receivable Reconciliation with books of accounts and available supporting records.Quarterly

9 Prepare the Receivable Outstanding & Follow-up Report with updated payment and follow-up status.Daily

10 Obtain and reconcile Debtors Balance Confirmations from clients.Quarterly

11 Maintain and update the Agreement Expiry Tracker for clients/customers and ensure upcoming agreement expiries are properly tracked.Ongoing

12 Prepare and submit the Agreement Expiry Report to the Finance Head.Monthly

13 Coordinate with internal departments and clients for resolution of billing, payment, TDS, reconciliation, and agreement-related matters.As Required

14 Maintain proper records and supporting documents relating to invoices, credit notes, receipts, reconciliations, outstanding receivables, and agreements.Ongoing

15 Perform any other Accounts & Finance-related work assigned by the Finance Head or Management.As Required