Associate Manager - Contract Administration

About Business:

Adani Group: Adani Group is a diversified organisation in India comprising 10 publicly traded companies. It has created a world class logistics and utility infrastructure portfolio that has a pan-India presence. Adani Group is headquartered in Ahmedabad, in the state of Gujarat, India. Over the years, Adani Group has positioned itself to be the market leader in its logistics and energy businesses focusing on large scale infrastructure development in India with O M practices benchmarked to global standards. With four IG rated businesses, it is the only Infrastructure Investment Grade issuer in India.

Adani Buildcast: Adani Buildcast is revolutionizing the construction ecosystem by bringing speed, precision, and sustainability to infrastructure development. Through advanced precast technologies, integrated design solutions, and stringent quality standards, we are redefining how India builds. Our goal is to deliver high-performance structures that combine engineering excellence with environmental responsibility-enhancing productivity, reducing timelines, and ensuring long-term durability. Adani Precast stands at the forefront of industrialized construction, shaping the future of modern infrastructure.

Job Purpose: Contract Admininstration Executive is responsible for managing the end-to-end customer invoicing process, drafting, reviewing, tracking, and maintaining contract-related documentation, vendor coordination, ensuring accurate data collection, timely invoice generation, tax compliance, and effective customer management. This role focuses on resolving billing disputes, maintaining documentation, enhancing systems, and supporting revenue reconciliation and audits while aligning with organizational goals and port industry standards.

Educational Qualification:

BE Civil

Work Experience:

5-10 years of experience in relevant field

Data Collection and Processing:

Gather operational data from systems, departments to process invoices accurately raise invoices based on tariff agreements and predefined service-level agreements.

System Management Operate, manage invoicing activities using SAP systems contribute to system design and development, including creating Business Requirement Documents (BRDs), conducting User Acceptance Testing (UAT), and enhancing existing systems for better functionality.

Contract Management:

Assist in preparing, reviewing, and maintaining records of contractual documents including work orders, agreements, and amendments. Ensure all documentation is complete, compliant with internal policies, and legally sound.

Vendor Management:

Facilitate day-to-day coordination with vendors for deliverables, invoices, and timelines. Track vendor performance against contractual obligations and escalate deviations.

Documentation and Reporting:

Maintain accurate and up-to-date records of invoicing details in SAP, other relevant systems prepare regular Management Information System (MIS) reports for leadership review. Maintain trackers for all ongoing contracts including key dates, terms, and performance metrics. Prepare monthly MIS reports for cash flow visibility and contract performance analytics.

Customer Management:

Act as the point of contact for customers regarding invoicing queries related to services, create customer codes, manage KYC documents, and update customer master data map agreements to ensure accurate billing and efficient service delivery. Support the procurement team in contract execution, free-issue material visualization, and terms finalization. Process and validate vendor invoices based on milestones and delivery confirmation.

Issue Resolution:

Address and resolve billing disputes by coordinating with finance, operations, customer service teams ensure timely resolution of all customer-related issues.

Tax Compliance and Controls:

Ensure adherence to tax compliance requirements, internal checks, controls during invoicing processes mitigate financial risks by upholding organizational policies and statutory regulations. Liaise with legal, finance, procurement, and operations teams to ensure contracts meet project and compliance needs. Act as a communication bridge between cross-functional teams for smooth execution of contract-related tasks.

Revenue Reconciliation:

Perform revenue reconciliations to ensure accurate recording and reporting of invoiced amounts.

Internal and Statutory Audits:

Provide necessary documentation and support during internal and statutory audits.

Address auditor queries and ensure compliance with applicable regulations. Identify early warning signs related to contract disputes or delays and assist in mitigation strategies. Ensure adherence to compliance and support documentation for any dispute resolution.

Collections and Certificates:

Oversee the collection of charges and issuance of No Dues Certificates (NDC) to customers.

System Design and Development:

Lead the creation of Business Requirement Documents (BRD) and User Acceptance Testing (UAT) for system enhancements and development ensure robust design and functionality to streamline invoice processing systems.

Digital mindset:

Champions a digital mindset within the organization to drive innovation and competitiveness. Keep up with digital and AI advancements to enhance business and maintain competitiveness.

Key Stakeholders - Internal:

Lead - Customer Invoicing

Departments, ABEX, Internal auditors, taxation, IT, Marketing, BD, Customer service, Factory Head, Head - Contrat Adminstration , Planning team , Operations team , Finance and accounts team

Key Stakeholders - External:

Customers