Associate Manager - Accounts

About Us

Associate Manager - Accounts

Location: Bengaluru, Karnataka

Role Purpose

The Associate Manager – Accounts is a hands-on execution and coordination role that supports and assists the Senior Finance Manager across the Finance & Accounts function. The role helps run day-to-day financial management accounting and reporting, statutory and FCRA compliance, treasury and banking, grant and donor accounting, payroll, ERP administration, accounts payable, audits, taxation, and internal controls. Acting as a reliable second line to the Senior Finance Manager, the person ensures routine finance processes run accurately, on time, and compliantly across multi-location, donor-funded operations freeing up leadership bandwidth for strategy, banking, and donor engagement while driving documentation integrity, audit readiness, and process improvement.

Key Responsibilities

Financial Accounting & Reporting

• Lead monthly, quarterly, and annual financial closing processes.
• Ensure accurate accounting in accordance with applicable accounting standards and
• organizational policies.
• Review journal entries, payment vouchers, receipt vouchers, contra entries, and
• adjustment journals.
• Maintain General Ledger, Chart of Accounts, trial balance, balance sheet schedules,
• and income & expenditure statements.
• Manage accruals, prepayments, deferred income, grant accounting, and fund
• accounting.
• Ensure project-wise, donor-wise, cost centre-wise, and fund-wise accounting.
  
  

Grant & Donor Finance

• Record grant receipts and donor income in ATLAS ERP.
• Maintain grant-wise accounting and donor fund utilization.
• Support donor audits and grant reconciliations.
• Ensure proper accounting of restricted and unrestricted funds.
• Prepare and issue 80G receipts for eligible donations and maintain the related
  
  

registers.

Treasury & Banking Operations

• Manage banking operations across multiple bank accounts.
• Process NEFT, RTGS, IMPS, CMS, bulk payments, and international remittances.
• Manage fixed deposits, investments, and interest accounting.
• Perform daily bank reconciliations.
• Coordinate with banks for account opening, closure, KYC updates, internet banking,
• authorized signatory changes, payment recalls, and banking resolutions.
• Handle FCRA designated and utilization bank accounts.
  
  

Accounts Payable

• Review vendor on boarding and KYC documentation.
• Verify vendor bank details using cancelled cheques or passbooks.
• Review invoices for GST, TDS applicability, and contractual compliance.
• Ensure timely vendor payments and vendor reconciliations.
• Monitor advances, credit notes, debit notes, and outstanding balances.
• Support procurement through budget validation, payment approvals, and financial compliance.
  
  

Payroll & Employee Benefits

• Manage end-to-end payroll processing including payroll preparation, validation,
• approvals, salary disbursement, statutory deductions, payroll accounting, and
• reconciliations.
• Process Full & Final settlements, gratuity, and employee reimbursements.
• Ensure timely remittance of PF, ESI, Professional Tax, and TDS.
• Generate Form 16 and payroll-related reports.
• Coordinate with HR on payroll master updates and employee lifecycle changes.
  
  

ESS Portal Administration

• Administer the Employee Self-Service (ESS) Portal.
• Create and maintain employee profiles.
• Update reporting managers, approval workflows, and organizational hierarchy.
  
  

ERP Administration

• Administer the ERP Finance Module.
• Manage vendor masters, donor masters, project masters, employee masters, and
• approval workflows.
• Park grant receipts and accounting entries in ATLAS.
• Configure user roles and access controls.
• Troubleshoot ERP issues and coordinate with implementation partners.
• Train employees on ERP processes and workflows.
• Participate in testing and implementation of new modules.
  
  

Taxation & Statutory Compliance

• Ensure compliance with Income Tax, GST, TDS, FCRA, PF, ESI, Professional Tax,
• and other statutory requirements.
• Prepare and file TDS returns, GST returns, and statutory reconciliations.
• Reconcile 26AS, AIS, and TDS records.
• Handle assessments, notices, and departmental correspondence.
• Ensure compliance with 12A, 80G, FCRA, and NGO regulatory requirements.
  
  

Audit & Internal Controls

• Coordinate Statutory Audit, Internal Audit, Donor Audit, FCRA Audit, and Tax
• Audit.
• Prepare audit schedules, supporting documents, confirmations, and reconciliations.
• Respond to audit queries and ensure timely closure of audit observations.
• Strengthen financial controls and compliance frameworks.
• Maintain complete audit documentation and statutory records.
  
  

Policies, SOPs Process Improvement

• Develop, implement, and periodically review finance policies and Standard Operating
• Procedures (SOPs).
• Drive automation and process improvements across finance operations.
• Strengthen internal controls and financial governance.
• Support digital transformation initiatives within Finance.
  
  

Employee Induction & Capacity Building

• Conduct finance induction sessions for all new employees.
• Orient employees on:
• o Finance policies and procedures
• o Procurement process
• o Travel and expense reimbursement policy
• o Corporate credit card policy
• o Vendor payment process
• o Employee advances and settlements
• o ATLAS ERP and ESS Portal usage
  
  

Team Leadership

• Lead, mentor, and develop the Finance & Accounts team.
• Set goals and monitor team performance.
• Ensure timely completion of finance deliverables.
• Foster collaboration with HR, Procurement, Programmes, IT, Leadership, and
• external stakeholders.
  
  

Required Skills & Competencies

• Strong knowledge of accounting principles, preferably in the non-profit/NGO sector and donor-funded projects.
• 5- 7 years experience in FCRA, Income Tax, GST, TDS, PF, ESI, and other statutory compliance requirements.
• Hands-on experience in payroll management, statutory remittances, and financial reporting.