Associate II - AML KYC

This role is to hire a Business Process Operations Analyst .

AML Due Diligence Analyst To execute comprehensive AML/KYC due diligence activities during onboarding and periodic review of clients/investors.

The role requires rigorous attention to every stage of the due diligence lifecycle, from data collection through risk evaluation, verification, and record maintenance.

Key Responsibilities:

1. Collection and Verification of Documentation

Initial Documentation Request: Communicate directly the dedicate client facing function to request all required AML/KYC documents, specifying the exact type and format acceptable (e.g. certified true copy, translation requirements, apostille as needed).

Document Review: Examine and validate identification documents (passports, national IDs, corporate registration, beneficial ownership structures, proof of address, source of wealth/source of funds evidence) for completeness, authenticity, and alignment with declared information.

Beneficial Ownership Analysis: Identify, document, and verify all ultimate beneficial owners (UBOs), controllers, and significant persons associated with the client/investor, in line with the latest regulatory thresholds and definitions.

Tax and Regulatory Classification: Collect and record information for FATCA, CRS, ensuring proper classification (US person, reportable account, direct investment versus intermediary etc.) and obtain self-certifications where required.

2. In-depth AML Risk Assessment Application of Risk Scoring Models: Assess AML risk based on the clients jurisdiction, entity type, ownership structure, product type, distribution channel, and the nature of expected transactions. Risk Factors Evaluation: Thoroughly consider standard and enhanced risk factors such as:

Politically Exposed Person (PEP) involvement

Business/sector risk (e.g., cash-intensive businesses, trust/charity structures)

Geographical (country of residence/incorporation) risk ratings - high, standard, or low, referencing the most recent risk maps and regulatory guidance

Complex ownership/asset structures or use of intermediaries

Unusual or opaque sources of wealth or funding Risk Rating Assignment: Assign an overall risk score (e.g., Low/Medium/High) in accordance with defined guidelines. Clearly document the justification for each risk rating step.

3. Name Screening and Negative Media Checks KYC Screening: Conduct KYC name screening for all relevant parties (client/investor, UBOs, directors, signatories) against:

Sanctions lists (OFAC, EU, UN, HMT, etc.) PEP databases

Adverse media/news (e.g. World-Check, Dow Jones) Handling:

Log all screening hits and determine genuine matches versus false positives using robust procedures.

Investigate potential matches, assess risk implications, and escalate genuine hits to Senior Analysts or Team Leaders per escalation matrix.

Document all screening findings and investigations, ensuring clarity and auditability. For more guidance, please refer to the section Screening Investigation and Documentation at the end of this document.

4. Due Diligence Level Application Enhanced Due Diligence Activities Determine Due Diligence Level: Apply the correct level of due diligence (Standard or Enhanced) as determined by the risk assessment.

For Standard Due Diligence: Satisfy baseline identification and verification steps and review for basic red flags.

For Enhanced Due Diligence (EDD): Conduct additional verification steps which may include:

Seeking independent or corroborative evidence of source of wealth/funds

Gathering additional documentation for high-risk countries or complex structures

Conducting web-screening for reputational risk

Liaising with compliance for approval prior to onboarding/investment approval Ongoing Monitoring: Participate in periodic reviews, event-driven reviews (triggers such as change in ownership, negative news, new PEP status), and transaction monitoring reviews as instructed.

5. Record Keeping, System Updates and Reporting Data Entry: Ensure accurate and timely updates to due diligence data in KYC and investor registry systems; maintain detailed and logically organised electronic files and audit trails.

Reporting: Prepare internal checklists, due diligence summaries with explanatory narrative on the due diligence performed (e.g.: risk driver, red flag), and escalate files requiring review in a clear, fully documented manner.

6. Communication and Support Investor and Counterparty Queries: Efficiently handle inbound and outbound communications (phone, email, conference calls) related to document requests, clarification of AML requirements, regulatory queries, and case status updates. Collaboration: Work closely with Senior Analysts, Team Leaders, Compliance, and other internal stakeholders to resolve open points and ensure seamless onboarding or review.

7. Compliance and Continuous Learning Procedural Adherence: Apply customers AML and investor onboarding procedures meticulously, escalating any uncertainty or potential non-compliance immediately. Procedure Updates: Stay aware of changes in AML/KYC internal policies; complete required training and compliance e-learning.

8. Know your distribution (KYD) - where applicable

Collect Required Documentation: Obtain and verify the signed Distribution/Platform/Placing Agent Agreement for every new or existing distributor/platform relationship, ensuring it meets client requirements. Industry Standard Questionnaires: Request completed Industry Standard Due Diligence Questionnaires (DDQ) and Wolfsberg Questionnaires from the intermediary. Verify that all questions are answered; any blanks or "not applicable" responses must be chased-do not consider the documentation complete until all required fields are filled.

Preliminary Review: Check received documents for authenticity, completeness, and adherence to expected formats. Flag missing, unclear, or unsigned documentation and escalate promptly.

Basic Information Gathering: Document the nature of the relationship, including the profile and type of end clients targeted by the distributor (e.g., HNWI, retail, institutional) as stated in the DDQ or supporting material.

File Maintenance: Ensure all KYD documents and correspondence are clearly filed, up-to-date, and accessible for review.

Skills and Behaviours Required:

Bachelors degree in business, finance, law or similar preferred.

0-2 years experience in AML/KYC or related field; relevant internships accepted.

Essential attributes: Rigorous attention to detail, methodical approach, high integrity, and willingness to escalate issues.

Ability to communicate clearly in English; additional languages are an asset (APAC/European).

Proficiency with office productivity tools; prior exposure to KYC/AML systems advantageous.

Strong interpersonal skills and team focus

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