Associate I - Sourcing

General Position Information

• Reports directly to (Title): Assistant Manager, Sourcing
• Matrix reports to (Title): As applicable based on functional alignment
• Direct Reports: None; Individual contributor role
• Created / Last Revised: -

Position Summary

The Sourcing Associate supports US recruiting and sourcing teams by mining candidate databases, identifying qualified talent, and building organized talent pools of viable, interested candidates. The role uses the applicant tracking system, candidate relationship management platform, Job Recommender System, and other approved sourcing tools to identify candidates, maintain accurate records, and prepare curated candidate slates that enable recruiters and sourcers to focus voice outreach on warm, filtered leads.

The Sourcing Associate is responsible for completing assigned database-mining activities, organizing candidates into appropriate pools and CRM folders, sending approved candidate communications, and providing timely, accurate candidate lists to recruiting partners. Success requires motivation, attention to detail, curiosity, strong organization, effective communication, and an interest in building a career in Talent Acquisition.

Responsibilities

Candidate Identification Database Mining

• Mine the applicant tracking system and candidate relationship management database using the Job Recommender System and other approved sourcing tools.
• Identify potentially qualified candidates based on defined role requirements, available profile data, prior applicant activity, and sourcing criteria.
• Add new candidates to the database and maintain accurate, complete, and timely candidate records.

Talent Pool Candidate Slate Management

• Organize qualified candidates and maintain talent pools aligned to priority roles, divisions, and hiring needs.
• Build slates of passive sourced candidates in designated CRM folders and provide candidate lists to recruiters and sourcers.
• Review assigned candidate lists for relevance, duplication, completeness, and readiness before handoff.

Candidate Engagement Warm-Lead Preparation

• Send approved communications to qualified candidates to gauge interest and connect responsive candidates with recruiters.
• Filter and prepare warm leads so US recruiters and sourcers can prioritize high-value voice outreach.
• Track candidate responses and update candidate status, notes, and disposition information in the appropriate systems.

Operational Execution Collaboration

• Complete assigned sourcing activities accurately and within established productivity, quality, and turnaround expectations.
• Collaborate with the Assistant Manager, recruiters, sourcers, and recruitment technology partners to clarify priorities and resolve data or workflow issues.
• Participate in team meetings, coaching, training, and process-improvement activities.
• Respond to routine requests and escalate candidate, system, quality, or delivery concerns appropriately.
• Protect confidential candidate, employee, and business information and follow approved recruitment processes and documentation standards.

Education Experience

• Bachelor's degree required.
• Zero to one year of experience in Talent Acquisition, sourcing, recruiting operations, recruitment technology, customer service, data administration, or a related field.
• Internship, academic, project, or entry-level experience involving research, database work, candidate engagement, or administrative support may be considered.

Must Have Skills

• Basic proficiency with applicant tracking systems and candidate relationship management platforms, or the ability to learn these systems quickly.
• Ability to use or learn the Job Recommender System and Talemetry or comparable candidate-matching and recruitment technology tools.
• Working knowledge of Microsoft Office applications, including Excel, PowerPoint, Outlook, and Word.
• Ability to use Power BI reports and vendor-specific sourcing platforms, such as Indeed, with training and guidance.
• Strong attention to detail and ability to maintain accurate candidate data and organized talent pools.
• Ability to review candidate profiles, follow defined qualification criteria, and prepare relevant candidate lists.
• Clear written and verbal communication skills for interacting with candidates, recruiters, sourcers, and team members.
• Strong organization, time management, follow-through, and ability to manage recurring tasks and changing priorities.

Nice to Have Skills

• Prior internship or entry-level experience in Talent Acquisition, recruiting, sourcing, human resources, customer service, research, or data administration.
• Exposure to recruitment technology, recruitment marketing, or candidate engagement platforms.
• Experience using ATS, CRM, Talemetry, Power BI, Indeed, or similar systems and tools.

Licenses, Certifications Training:

N/A

Knowledge, Skills, Abilities, Behaviors:

• Demonstrates motivation, curiosity, and a strong interest in learning and progressing within Talent Acquisition.
• Accepts coaching, applies feedback, and takes ownership of assigned work and development.
• Communicates clearly, asks thoughtful questions, and builds productive working relationships with team members and stakeholders.
• Maintains strong attention to detail, data accuracy, and consistent documentation.
• Works collaboratively and supports shared team priorities and service expectations.
• Remains organized, responsive, and dependable while balancing recurring tasks and changing priorities.
• Uses sound judgment and escalates questions, risks, or issues appropriately.
• Handles confidential candidate, employee, and business information appropriately and demonstrates integrity.

Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.