Associate - HR On-boarding & Operations (Third Party Payroll)

Role: Associate HR - Onboarding

Payroll: Third-party payroll

This role will be responsible for ensuring a seamless onboarding experience for all new hires while also supporting Talent Acquisition activities. The incumbent will manage end-to-end onboarding processes, coordinate candidate journeys from offer release to joining, and provide recruitment coordination support to ensure smooth hiring operations.

Key Responsibilities:

Onboarding:

• Lead and manage the onboarding process for new hires, including completing personal file, verifying information, ensuring proper document filing, and providing guidance and support to new employees.
• Release offer letters and coordinate with candidates through the entire pre-joining phase to ensure a positive candidate experience and successful joining.
• Handle post-offer engagement activities and maintain regular communication with candidates until their date of joining.
• Managing background verification checks
• Invoice processing
• Maintain detailed records of all onboarding activities.
• Monitor and track onboarding progress through periodic surveys and communicate updates to relevant department leaders.
• Collaborate with cross-functional teams such as HR Operations, Payroll, IT, and Facilities to ensure a smooth onboarding experience.
• Oversee the offer-to-post-joining process, including managing position details, creating appointment letters, handling post-offer engagements, arranging joining, conducting background verifications (BGV), Laptop arrangement, ID card creation and gathering feedback after joining while ensuring SLAs are met for timely execution.
• Develop and maintain dashboards and reports to track key onboarding metrics and support data-driven decision-making.
• Work closely with Talent Acquisition, HR Business Partners, and other stakeholders to ensure a positive and engaging onboarding experience.
• Participate in process enhancement initiatives and projects

Talent Acquisition Support

• Coordinate interview scheduling between candidates, hiring managers, and panel members, ensuring a seamless interview experience.
• Provide recruitment coordination and administrative support to the Talent Acquisition team.
• Track interview status and ensure timely communication with candidates and stakeholders.
• Support offer management activities and candidate documentation.
• Assist HR stakeholders with recruitment-related activities and projects as required.

Vendor Management & Operations

• Handle invoice processing and ensure timely submission and tracking of payments.
• Coordinate with vendors for onboarding, background verification, and other HR-related services.
• Manage vendor relationships and ensure adherence to agreed service levels.

Requirements

• Any gradudate
• Minimum 3 years of experience in onboarding, recruitment coordination, or HR operations.
• Experience in handling offer management, candidate engagement, and onboarding processes.
• Ability to manage multiple tasks and priorities in a fast-paced environment.
• Strong attention to detail and process orientation.
• Proficiency in MS Office and HR systems.