Associate - HR Compliance & Payroll

Associate HR Compliance & Payroll

Company: MATI Carbon
Location: Gurugram, Haryana
Employment Type: Full-time
Experience: 2–3 years
Compensation: Up to 50,000 per month

Role Overview

MATI Carbon is looking for an Associate – HR Compliance & Payroll to manage and support Pan-India HR statutory compliance and payroll operations.

The ideal candidate should have strong practical knowledge of Indian labour laws and statutory compliances, along with hands-on experience in payroll processing. Since MATI operates across multiple states, the candidate should be comfortable managing state-wise compliance requirements with a high level of accuracy and attention to detail.

Key Responsibilities

HR Statutory Compliance

• Manage and track HR statutory compliances across multiple states in India.
• Maintain a state-wise compliance calendar and ensure timely completion of statutory requirements.
• Handle compliances related to PF, ESI, Professional Tax, Labour Welfare Fund, Gratuity, Bonus, Shops & Establishments, Minimum Wages, and other applicable labour laws.
• Monitor changes in state-wise labour laws, wage rates, thresholds, and statutory requirements.
• Maintain statutory records, registers, challans, returns, and other compliance documentation.
• Coordinate with external consultants and relevant authorities for statutory compliance matters.
• Identify and follow up on compliance gaps and pending actions.

Payroll Management

• Support/manage the end-to-end monthly payroll process for employees across different states.
• Verify attendance, leave, new joiners, exits, salary revisions, deductions, reimbursements, and other payroll inputs.
• Ensure accurate calculation of PF, ESI, Professional Tax, TDS, LWF, and other applicable deductions.
• Conduct payroll checks and reconciliations before salary processing.
• Coordinate with the Finance team for timely salary processing and statutory payments.
• Maintain accurate payroll records and reports.

State-wise Compliance

• Maintain accurate employee and compliance records for different states.
• Understand and track state-specific requirements applicable to MATI employees and locations.
• Ensure timely renewals, registrations, filings, and other applicable requirements.
• Support compliance requirements when MATI expands operations to new states.

Employee Support & HR Operations

• Address employee queries related to payroll, PF, ESI, payslips, tax deductions, and statutory benefits.
• Support onboarding and exit activities from a payroll and compliance perspective.
• Maintain accurate employee master data and payroll information.
• Coordinate with HR and Finance teams to resolve payroll discrepancies.

Audit & Documentation

• Maintain proper documentation for payroll and statutory compliance.
• Support internal and external audits.
• Prepare payroll, compliance, and reconciliation reports as required.
• Ensure records are accurate, complete, and readily available for audit/reference.

Required Skills & Experience

• 2–3 years of relevant experience in HR Payroll and Statutory Compliance.
• Hands-on experience in Pan-India or multi-state HR compliance.
• Strong knowledge of Indian labour laws and statutory requirements.
• Practical knowledge of PF, ESI, PT, LWF, TDS, Gratuity, Bonus, Shops & Establishments, and Minimum Wages.
• Experience in monthly payroll processing and payroll reconciliation.
• Strong understanding of state-wise variations in compliance requirements.
• Good working knowledge of MS Excel/Google Sheets and HR/payroll systems.
• Strong attention to detail and numerical accuracy.
• Good communication and coordination skills.
• Ability to independently track deadlines and maintain compliance records.

Preferred Qualifications

• Bachelor's degree in HR, Commerce, Business Administration, or a related field.
• Certification/coursework in Payroll, Labour Laws, or HR Compliance will be an advantage.
• Experience working with HR/payroll consultants or statutory compliance agencies will be an advantage.

Ideal Candidate

The ideal candidate should be someone who has hands-on experience rather than only theoretical knowledge of HR compliance and payroll. They should be comfortable handling multiple states, tracking state-specific requirements, maintaining accurate records, and ensuring that payroll and statutory compliances are completed within timelines.

Location: Gurugram, Haryana
Experience: 2–3 years
Compensation: Up to 50,000 per month