Associate - Finance

Role Summary:

• Onboarding of new vendors by collecting necessary documentation as Vendor Registration form, GST certificate, PAN Card copy, cancelled cheque, MSME certificate if
• Accurately set up and maintained vendor profiles in the Embrace and Oracle software.
• Verify Invoice against agreement or purchase order before processing.
• Check all Important details, such as GST number, PAN number, PO date, PO number, GST amount, and more.
• Co-ordinate with the relevant department personnel to resolve invoice-related queries and disputes.
• Ensure invoices are correctly allocated to specific department and accounting code. Checking provisions for invoices related to previous months.
• Prepare payment batches, ensure accurate and timely processing, especially for MSME vendors within 45 days.
• Create foreign remittance entries based on documents provided by the tax team, such as CA certificate and payment summary sheets, while accounting for foreign exchange gains and losses.
• Add new employee data in Eambrace and Oracle system based on HR information monthly. Updating reporting structure according to HR changes to make proper flow of reimbursement request.
• Verify and process employee reimbursement claims, including travel expenses, Internet, mobile reimbursement and more.
• Ensure compliance with company policies and that claims were supported by appropriate documentation.
• Manage the accounting entries for employee reimbursements and tracked expenses for reporting and budgeting purposes.
• Communicate with employees to resolve queries when necessary. Review accruals provided by departments and analyses trends to determine the amount of provisions needed.
• Collaborate with departments to gather information on outstanding expenses and anticipated future costs that needed to be accounted for and if any queries arise about accruals.
• Prepare journal entries for accrued expenses, income, and other provisions based on provided by Dept or forecasts.
• Ensure that all accruals and provisions were in line with company policies and accounting standards to maintain the accuracy of the financial records.
• Prepare monthly schedules as required by the reporting team, such as advances to suppliers and deposits.
• Conduct monthly trend analysis to monitor expense fluctuations. Handle quarterly ending activities, including the preparation of quarterly schedules such as RPT.
• Coordinate with statutory auditor.
• Prepare and post monthly salary journal entries to the general ledger, ensuring all payroll transactions are accurately recorded in expense and department.
• Coordinate with HR on salary-related matters and resolved queries. Record accounting entries for full and final settlements, reconciling outstanding liabilities for departing employees.
• Reconcile payroll liabilities such as provident fund (PF), National Pension Scheme (NPS), employee insurance, and other statutory contributions, to ensure accurate payment processing.