Associate Executive

Job Description (JD)
Position: Associate Executive
Department: Corporate / Management
Reporting To: Management
Location: Nashik
Employment Type: Full-Time
Job Summary
We are seeking a highly organized, proactive, and professional Associate Executive to provide executive-level coordination and business support to the management. The role requires strong organizational, communication, and relationship management skills to ensure seamless coordination across departments, clients, vendors, consultants, and other key stakeholders. The Executive Associate will act as a central point of coordination, ensuring timely execution of business priorities while maintaining the highest level of confidentiality and professionalism.
Key Responsibilities
Executive Coordination

• Coordinate and manage meetings, appointments, travel schedules, and business calendars of the management.
• Prepare meeting agendas, Minutes of Meeting (MOM), and ensure timely follow-up on action items.
• Track and monitor assigned tasks and ensure timely completion by respective departments.
• Coordinate with internal teams to facilitate smooth execution of business activities.
• Handle confidential documents, reports, presentations, and correspondence with discretion.

Business Coordination

• Act as a liaison between management and various departments to ensure effective communication.
• Coordinate with Sales, Procurement, HR, Finance, Operations, Logistics, and other teams for timely execution of business requirements.
• Monitor project timelines, pending tasks, and provide regular status updates to management.
• Ensure implementation of management directives across business functions.
• Coordinate inter-company communication within the group.

Stakeholder & Relationship Management

• Build and maintain professional relationships with clients, vendors, consultants, business associates, and external stakeholders.
• Coordinate meetings, follow-ups, and business discussions with internal and external stakeholders.
• Ensure prompt communication and resolution of routine business matters through effective coordination.
• Maintain records of key business interactions and follow-up schedules.

Documentation & Reporting

• Draft professional emails, letters, presentations, reports, and other business correspondence.
• Prepare MIS reports, trackers, dashboards, and management reports.
• Maintain organized records of business documents, contracts, agreements, and confidential files.
• Assist in preparing presentations for management meetings and business reviews.

Administrative Support

• Coordinate travel arrangements, accommodation, and logistics for management.
• Organize business meetings, conferences, events, and internal reviews.
• Manage office correspondence, incoming communications, and documentation.
• Support day-to-day administrative and operational requirements as assigned.

Process Improvement

• Identify opportunities to improve coordination and communication across departments.
• Develop and maintain efficient tracking systems for tasks, meetings, and follow-ups.
• Ensure adherence to organizational policies, processes, and timelines.

Desired Candidate Profile
Education

• Bachelor's Degree in Business Administration, Commerce, Management, or any relevant discipline.
• MBA or Postgraduate qualification will be an added advantage.

Experience

• 38 years of experience in Executive Coordination, Business Support, Executive Assistance, Corporate Coordination, or Business Operations.
• Experience in supporting senior management or leadership teams will be preferred.

Required Skills

• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.
• Excellent coordination and follow-up skills.
• Professional stakeholder and relationship management.
• Ability to maintain confidentiality and handle sensitive information.
• Strong analytical and problem-solving skills.
• Proficiency in MS Office (Excel, Word, PowerPoint, Outlook).
• Experience with ERP, CRM, or HRMS platforms will be an added advantage.

Key Competencies

• Business Coordination
• Relationship Management
• Communication & Interpersonal Skills
• Planning & Organization
• Time Management
• Attention to Detail
• Problem Solving
• Professionalism & Integrity
• Ownership & Accountability
• Adaptability and Initiative

Preferred Industry

• Manufacturing
• Trading & Export-Import
• Infrastructure
• Logistics
• Multi-Business Group
• Corporate Office

Compensation

• Best in the industry, commensurate with qualifications and experience.