Associate Executive Specialist - Executive Assistant

About this role: Wells Fargo is seeking an Associate Executive Specialist.

• Provide a high level of professional support which includes a balance of experienced executive level administrative work, as well as ongoing ad-hoc project and business initiatives such as planning meetings, tracking deliverables and pulling routine reports.
• Perform heavy calendaring, complex travel planning, extensive document creation and editing, and preparing expense report submissions.
• Support projects.
• Assist with budget planning and compile statistical data for financial planning.
• Act as information source on group and company policies.
• Receive direction from supervisor and exercise judgement within defined parameters while developing understanding of the Administrative Support function.
• Collaborate and consult with peers, colleagues and managers to resolve issues and achieve goals.
• Interact with external customers.

• 6+ months of Executive Administration experience, or equivalent demonstrated through one or a combination of the following: work experience, training, military experience, education.

• Bachelor's degree or equivalent work experience.
• Significant experience supporting senior executives in a corporate environment.
• Demonstrated experience managing complex calendars and executive communications.
• Strong organizational, planning, and prioritization skills.
• Excellent verbal and written communication skills.
• High level of professionalism, discretion, and confidentiality.
• Proficiency with Microsoft 365 applications, including Outlook, Teams, PowerPoint, Word, and Excel.
• Ability to work independently while managing multiple priorities in a dynamic environment.
• Experience supporting senior leaders in Wealth & Investment Management, Financial Services, Banking, or Technology organizations.
• Experience coordinating executive events and leadership meetings.
• Strong stakeholder management and relationship-building skills.
• Proven ability to influence outcomes and navigate complex organizational environments.

• Review, monitor, and prioritize incoming emails and communications on behalf of the executive.
• Draft, edit, and coordinate responses and executive communications as appropriate.
• Escalate urgent issues and ensure timely follow-up on critical business matters.
• Maintain confidentiality and exercise sound judgment when handling sensitive information.

• Partner closely with the BSL and CoS, and leadership teams to support business priorities and operational activities.

• Coordinate site and workspace management activities, including seating arrangements, workspace planning, and office logistics.
• Partner with facilities and support teams to address workplace needs and enhance employee experience.
• Support office moves, team expansions, and workspace optimization initiatives.

• Coordinate leadership meetings, town halls, employee engagement activities, recognition events.
• Manage end-to-end event logistics, including venue coordination, communications, attendee management, and execution.
• Support leadership visits and executive hosting activities.

• Provide administrative support to additional senior leaders as business needs require.
• Serve as a flexible resource during periods of increased workload, organizational change, or special initiatives.
• Take ownership of special projects and stretch assignments that support organizational goals.

The Executive Administrative Assistant serves as a trusted partner to the Wealth & Investment Management (WIM) India Head, providing high-quality administrative, operational, and organizational support. This role requires exceptional judgment, strong organizational skills, attention to detail, and the ability to manage competing priorities in a fast-paced environment.

The successful candidate will act as a key point of coordination between senior leaders, the Chief Operating Officer (COO), Chiefs of Staff (CoS), and other executive stakeholders, ensuring seamless execution of business priorities, communications, events, and day-to-day operations.