Assistnat Manager - Finance Operations

Role Purpose

Responsible for ensuring accurate and timely order processing, invoicing, GRN posting, inventory reconciliation and financial data flow across OMS, SAP and WMS/3PL systems. The role will act as a bridge between Business, Finance, Supply Chain, Procurement, IT/SAP and 3PL partners, ensuring operational transactions are correctly reflected in SAP and inventory and financial records remain aligned.

Key Responsibilities

1. Order & Customer Data Validation

• Verify customer orders by reconciling signed Order Forms with OMS and SAP records.
• Validate customer, SKU, quantity, pricing, delivery location and other order attributes before processing.
• Identify and resolve discrepancies between business documents, OMS and SAP.
• Ensure orders are processed within agreed timelines.

2. B2B Order-to-Dispatch Operations

• Create and process SSPL Purchase Orders through the B2B OTC process.
• Coordinate with stakeholders for smooth order-to-invoice execution.
• Track orders and identify pending or failed transactions.
• Ensure system transactions are completed accurately before invoicing.

3. Invoicing & Finance Reconciliation

• Generate and validate B2B invoices based on confirmed orders and dispatch/system transactions.
• Ensure invoice quantity, SKU, price, tax and customer details are accurate.
• Generate invoice reports and share them with Finance for reconciliation and accounting.
• Investigate invoice mismatches and coordinate closure with Finance, Business and IT.
• Maintain invoice MIS and transaction records.

4. Inventory Reconciliation & Control

• Perform regular reconciliation between SAP inventory and 3PL/WMS inventory, including AAJ and other warehouse systems.
• Identify differences between SAP, WMS and physical stock.
• Track inventory adjustments, discrepancies, ageing and unresolved differences.
• Coordinate with Warehouse, Finance and IT for timely resolution.
• Ensure inward, outward, returns and adjustments are correctly reflected in SAP.

5. GRN & Procurement Operations

• Post GRNs in SAP for K12 purchases supporting B2B and Orchids.
• Validate purchase documents, quantities and supporting information before GRN posting.
• Coordinate with Procurement, Warehouse and Finance for GRN discrepancies.
• Ensure timely GRN closure for accurate inventory and financial accounting.

6. SKU & Master Data Management

• Prepare and maintain SKU master data in accordance with MDM standards.
• Ensure correct SKU codes, descriptions, UOM, pricing and relevant attributes.
• Coordinate with Master Data/SAP teams for creation or modification of SKU masters.
• Maintain data accuracy across relevant systems.

7. SAPWMS / System Integration

• Coordinate data synchronization between SAP, OMS and WMS/3PL platforms.
• Monitor transaction failures, interface errors and data mismatches.
• Work with SAP, IT and WMS teams to identify root causes and closure.
• Maintain an exception tracker for unresolved system transactions.
• Support UAT and process/system improvements.

8. B2B Margin & Commercial Analysis

• Prepare and maintain B2B margin sheets.
• Analyse purchase cost, selling price and relevant cost elements for profitability assessment.
• Highlight margin deviations and unusual pricing/cost movements.
• Support Business and Finance with transaction-level commercial analysis.

9. MIS, Controls & Audit Support

• Prepare MIS covering orders, invoices, GRNs, inventory reconciliation, SAP vs WMS differences, system exceptions and margin analysis.
• Maintain documentation and audit trails.
• Support internal and external audit requirements related to transactions and inventory.

Candidate Profile

• 4–7 years of relevant experience in Finance Operations, Supply Chain Finance, Order-to-Cash, Inventory Control, SAP Operations or Warehouse/3PL reconciliation.
• Experience in B2B, Retail, E-commerce, FMCG, Distribution or Education is preferred.
• Strong understanding of basic accounting, inventory and commercial concepts.
• Comfortable working across Finance, Supply Chain, Procurement, Warehouse and Technology teams.

Technical Skills

• SAP – preferably exposure to Processes.
• Advanced Excel, including reconciliation, lookups, pivots and data analysis.
• PO, GRN, invoice and inventory reconciliation processes.
• OMS / WMS exposure preferred.
• Power BI / SQL / basic data analysis would be an advantage.
• Exposure to SAP–WMS/system-interface processes is preferred.