Assistant Vice President - Administration

1. Administration & Facility Management

• Oversee day-to-day administrative activities of HO and branches
• Manage office infrastructure, seating, maintenance, housekeeping, and security
• Ensure smooth functioning of office equipment, internet, electricity, and utilities
• Handle travel, accommodation, and guest arrangements for employees and management

2. Branch Administration

• Support branch setup and expansion activities
• Coordinate with branch managers for admin-related requirements
• Monitor branch maintenance, rent agreements, and statutory documents
• Ensure availability of office supplies and assets across branches

3. Vendor & Asset Management

• Identify and manage vendors for housekeeping, security, transport, stationery, etc.
• Negotiate contracts and maintain vendor relationships
• Maintain records of company assets, AMCs, and inventory
• Track asset allocation and disposal process

4. Procurement & Cost Control

• Handle procurement of office materials and equipment
• Compare quotations and ensure cost-effective purchasing
• Monitor admin budgets and control operational expenses
• Approve and verify invoices related to admin activities

5. Compliance & Documentation

• Ensure office compliance with company policies and local regulations
• Maintain agreements, licenses, insurance, and admin records
• Coordinate audits related to admin and facilities
• Ensure workplace safety and security standards

6. Employee Support Services

• Coordinate employee transport, accommodation, and welfare activities
• Support HR during onboarding and employee engagement activities
• Handle grievance related to workplace facilities

7. Team Management

• Lead admin team including office assistants, housekeeping, drivers, and support staff
• Assign duties and monitor performance
• Ensure discipline and smooth coordination between departments