Assistant Supply Chain Manager

To manage end-to-end procurement and supply chain activities for the organization, ensuring timely availability of materials, competitive pricing, quality compliance, and effective vendor management. The role will have a strong focus on CAPEX procurement for new restaurant openings, renovations, and expansion projects.

Key Responsibilities

1. CAPEX Procurement Mandatory

• Manage end-to-end CAPEX procurement for new restaurant openings, renovations, and expansion projects.
• Source and procure kitchen equipment, furniture, fixtures, electrical items, signage, civil items, and other project-related requirements.
• Identify and develop reliable CAPEX vendors and negotiate commercial terms.
• Obtain and evaluate quotations, prepare comparative statements, and recommend vendors.
• Ensure procurement is aligned with approved budgets, specifications, and project timelines.
• Coordinate with Projects, Operations, Finance, and Design teams for CAPEX requirements.
• Track purchase orders, deliveries, installation, and project closure.

2. Procurement & Vendor Management

• Handle procurement of operational and non-operational materials as assigned.
• Identify new vendors and maintain an effective vendor network.
• Negotiate pricing, payment terms, lead time, and service agreements.
• Conduct vendor evaluations based on cost, quality, service, and delivery performance.
• Ensure adherence to approved vendor and procurement policies.

3. Cost & Commercial Management

• Drive cost optimization through negotiation, alternate sourcing, and vendor benchmarking.
• Prepare quotation comparisons and support management in procurement decisions.
• Monitor procurement against approved budgets and highlight cost deviations.
• Support annual rate contracts and long-term commercial agreements.

4. Supply Chain Coordination

• Ensure timely delivery of materials to restaurants and project locations.
• Coordinate with vendors, logistics partners, warehouse, Operations, and Project teams.
• Monitor pending orders and proactively resolve supply issues.
• Maintain accurate procurement records, POs, quotations, and vendor documentation.

5. Compliance & Process

• Ensure procurement is carried out as per company policies and approval matrix.
• Maintain proper documentation and audit trails for all purchases.
• Coordinate with Finance for invoice verification and payment-related queries.
• Ensure compliance with internal controls and procurement SOPs.

Key Skills

• CAPEX Procurement
• Hospitality / Restaurant Procurement
• Vendor Management
• Cost Negotiation
• Strategic Sourcing
• Project Procurement
• Commercial Management
• Purchase Order Management
• Cost Control
• Supply Chain Coordination
• Advanced MS Excel
• ERP / Procurement Systems

Candidate Profile

• Graduate in any discipline; MBA/PGDM in Supply Chain/Procurement preferred.
• 4–7 years of experience in Procurement / SCM, preferably in the Hospitality, Restaurant, QSR, Retail, or F&B industry.
• Strong hands-on experience in CAPEX procurement is mandatory.
• Experience in restaurant opening, renovation, expansion, or project procurement will be highly preferred.
• Strong negotiation, vendor management, analytical, and communication skills.
• Ability to manage multiple projects and procurement requirements simultaneously.
• Willingness to travel to project/restaurant locations as required.

Key Performance Indicators (KPIs)

• CAPEX procurement within approved budget
• Procurement cost savings
• Vendor performance and compliance
• On-time material delivery
• New restaurant/project procurement closure
• Purchase order turnaround time
• Vendor development and alternate sourcing
• Procurement process compliance

Preferred Industry Experience

Hospitality | Restaurants | QSR | F&B | Retail | Hotels | Food Service