Assistant Payroll Manager

Department: Corporate Human Resources

Industry: Hospitality / Hotels & Resorts

Location: Kochi, Kerala

Employment Type: Full-time

Job Summary

We are looking for a detail-oriented Payroll Executive / Payroll Manager to manage end-to-end payroll operations, statutory compliance, salary processing, employee compensation and payroll reporting across multiple units. The ideal candidate should have strong knowledge of payroll administration, statutory deductions, taxation and coordination with HR and Accounts teams.

Key Responsibilities

1. Monthly Payroll Processing

• Collect, consolidate and validate monthly payroll inputs from all units.
• Coordinate with the payroll service provider for timely salary processing.
• Review draft salary registers, resolve discrepancies and obtain final salary approvals.
• Prepare salary bank files, salary statements and ledger reports.
• Ensure timely salary disbursement and process deputation salary details for accounting purposes.

2. Statutory Compliance

• Prepare and verify Provident Fund (PF), Employees State Insurance (ESI) and Professional Tax reports and challans.
• Ensure timely statutory payments and compliance with applicable regulations.
• Reconcile statutory reports with payroll records and coordinate with unit HR teams and Corporate Accounts.
• Monitor compliance deadlines and prevent delays, interest and penalties.

3. Payroll Taxation and Reporting

• Prepare monthly and quarterly TDS reports and tax computation statements.
• Coordinate Form 16 distribution and employee tax-related activities.
• Manage tax regime selection and investment proof submission processes.
• Upload bonus, LTA, medical allowance and incentive details for tax calculations.

4. Compensation and Benefits Administration

• Prepare annual bonus and ex-gratia calculations and payment statements.
• Manage LTA and medical allowance payment reports.
• Prepare annual increment and promotion reports and employee communication letters.
• Coordinate annual gratuity renewals and process gratuity claims.

5. Attendance and Employee Data Management

• Monitor monthly attendance regularization and follow up with employees.
• Coordinate with unit HR teams to ensure accurate and timely payroll inputs.
• Provide salary slips, payroll cost reports and other payroll-related information as required.
• Coordinate payroll system updates and employee tax declaration activities.

6. Payroll Coordination and Process Control

• Coordinate with HR teams, Corporate Accounts and the payroll service provider.
• Verify payroll invoices and obtain approval before processing payments.
• Maintain accurate payroll records, reports and supporting documentation.
• Identify payroll discrepancies and ensure timely resolution.

Required Skills

• Strong knowledge of end-to-end payroll processing.
• Good understanding of PF, ESI, Professional Tax and TDS.
• Experience in salary reconciliation, payroll reporting and statutory challan preparation.
• Knowledge of bonus, gratuity, increments, LTA and employee benefits administration.
• Proficiency in MS Excel and MS Office.
• Experience working with payroll software or HRMS platforms.
• Strong analytical, coordination and problem-solving skills.
• High attention to detail, confidentiality and deadline management.

Experience: Min - 4yrs

Qualification: MBA in Human Resources (CA also Preferred)