Assistant Operations Manager

Assistant Operations Manager - Atica Global


Responsibilities

• Task Oversight: Ensure the teams daily work - RFP responses, PMS entries, CRM updates, and report generation - is completed accurately and within the expected turnaround time (TAT)
• Quality Control: Spot-check completed work daily to catch errors before they reach hotels or the sales team, and fix the underlying process when the same mistake keeps recurring
• SOP Ownership: Maintain and update the standard operating procedure for each task type, and make sure every associate and team lead is working to the same standard
• Performance Tracking: Monitor accuracy and TAT numbers daily at the individual and team level; keep error rates low and turnaround consistently within target
• Monthly Scoring: Run the monthly performance/variable-pay scoring process end to end - pull the data, validate it, and confirm final numbers with Finance on time
• Team Leadership: Manage and coach team leads, set daily task priorities, and redistribute work when volumes spike or someones on leave
• Issue Resolution: Be the first point of contact when something goes wrong - a wrong entry, a missed deadline - trace the root cause, get it corrected, and prevent it from repeating
• Tool & Process Improvement: Improve how the team uses CRM, reporting platforms (e.g. Metabase), and internal tools (e.g. Appsmith) to work faster and with fewer errors
• Cross-Functional Coordination: Work with the Sales team to keep RFP requirements clear and make sure PMS/CRM data stays consistent with whats been committed to hotels and clients
• Team Development: Coach associates and team leads whose accuracy or TAT has slipped, and build a team that keeps improving with low attrition

Requirements

• 3-6 years in operations, back-office, or data-processing roles, with hands-on experience managing a team or team leads
• High attention to detail - comfortable being accountable for the accuracy of high-volume, precision-driven work
• Comfortable using data and reporting tools to track performance, not just gut calls
• Clear communicator who can hold a team accountable to a quality and turnaround standard
• Able to work the 5 PM-3 AM shift out of our Pune office

Nice to Have

• Experience in hospitality, hotel operations, or hotel distribution systems (PMS, RFP platforms)
• Prior experience in a data-entry or back-office environment with strict accuracy/TAT targets

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