Assistant Mnager - L1

Key Responsibilities

1. Canteen Management

• Manage daily canteen operations and ensure uninterrupted food services.
• Monitor food quality, hygiene, and statutory compliance.
• Coordinate with catering vendors regarding menu planning and service improvements.
• Conduct regular inspections and resolve employee feedback and complaints.
• Monitor vendor performance and service quality.

2. Security Management

• Supervise contract security personnel and security operations.
• Ensure effective access control and visitor management.
• Monitor CCTV systems and security compliance.
• Coordinate emergency response activities and incident reporting.
• Ensure implementation of company security policies and procedures.

3. Service Management

• Coordinate administrative support services across the organization.
• Manage AMC (Annual Maintenance Contracts) and service vendors.
• Ensure timely maintenance of office equipment and facilities.
• Monitor service quality and vendor performance.
• Optimize service delivery and cost efficiency.

4. Expat Management

• Coordinate accommodation, transportation, and daily support for expatriates.
• Manage business visa documentation and travel coordination.
• Liaise with internal departments and external agencies for expatriate requirements.
• Support expatriates in day-to-day administrative activities.
• Ensure smooth onboarding and relocation assistance.

5. Housekeeping Management

• Supervise housekeeping operations across offices and common areas.
• Ensure cleanliness, hygiene, and workplace standards.
• Monitor housekeeping manpower and vendor performance.
• Conduct periodic audits and corrective actions.
• Ensure adequate inventory of housekeeping materials.

6. Landscaping Management

• Monitor maintenance of gardens and green spaces.
• Coordinate with landscaping contractors.
• Ensure proper irrigation, plant health, and aesthetic maintenance.
• Plan seasonal plantation and beautification activities.
• Monitor landscaping budgets and maintenance schedules.

7. Business Trip Coordination

• Arrange domestic and international business travel.
• Coordinate hotel bookings, transportation, and travel itineraries.
• Process travel approvals and reimbursements.
• Coordinate with travel agencies and vendors.
• Maintain travel records and documentation.

8. Administration & Vendor Management

• Coordinate with external service providers and contractors.
• Monitor vendor agreements and contract compliance.
• Ensure timely processing of invoices and documentation.
• Support budgeting and cost optimization initiatives.
• Maintain administrative records and reports.

9. MS Office & Documentation

• Prepare MIS reports and management presentations.
• Analyze administrative data using Microsoft Excel.
• Prepare correspondence, reports, and meeting minutes.
• Maintain departmental documentation and records.
• Support management with data analysis and reporting.