Assistant Manager

Assistant Manager Transport Compliance & Fleet Administration

Role & responsibilities

Key Responsibilities

1. Statutory & Regulatory Compliance: Maintain complete and up-to-date statutory records for the entire fleet, track validity and renewal of registration, permits, fitness certificates, insurance, PUC and road tax, and maintain a vehicle-wise compliance calendar with advance expiry alerts. 2. Inter-State Bus Compliance: Ensure buses undertaking inter-state journeys hold appropriate permits and authorisations, maintain a state-wise compliance matrix, and liaise with State Transport Authorities/RTOs on permits, taxes and approvals. 3. Vehicle Fitness & Technical Inspections: Maintain a systematic schedule for fitness inspections and statutory testing, coordinate pre-inspection checks with the workshop team, and track rectification of deficiencies identified during inspections. 4. Insurance Management: Maintain a comprehensive insurance register, ensure timely policy renewals without lapse, and coordinate accident/damage claim documentation with insurers, brokers and surveyors. 5. Vehicle Documentation & Records Management: Maintain a centralised, vehicle-wise documentation master file covering registration, permits, fitness, insurance, PUC, inspection and accident history, properly indexed for audits and reviews. 6. Compliance Monitoring, Reporting & Coordination: Operate a monthly compliance dashboard and exception reporting, escalate critical compliance risks to the General Manager, and coordinate with Transport Operations to ensure only compliant vehicles are deployed.

Preferred candidate profile

Eligibility Criteria Educational Qualification

Graduate in any discipline; preference for Transport Management, Automobile Engineering, Mechanical Engineering, Business Administration or a related field.

Experience

Minimum 58 years of experience in fleet administration, transport compliance, vehicle documentation or a similar function, including statutory compliance for a large commercial/institutional fleet. Experience dealing with RTOs, transport authorities and insurance companies will be preferred.