Assistant Manager

1. Position Purpose

To manage contract labour compliance, factory and labour law statutory compliance, HR operations, onboarding of contract and regular staff, HR documentation, employee database and HRMS activities, employee engagement, industrial relations support, compliance digitization, and cross-functional HR coordination, ensuring timely, accurate and audit-ready execution of HR and statutory requirements.

2. Key Responsibilities

Contract Labour Compliance Management

• Ensure 100% contractor compliance relating to Labour License, PF, ESIC, ISMW and other applicable statutory registrations.
• Coordinate with contractors and internal stakeholders to obtain, verify and maintain required statutory and manpower documentation.
• Track contractor compliance status and support timely closure of compliance gaps.

Factory & Labour Law Statutory Compliance

• Ensure timely renewal and submission of Factory License, CLRA, ISMW, LWF and annual statutory returns.
• Maintain compliance calendars and trackers to ensure statutory activities are completed within prescribed timelines.
• Support prevention and closure of statutory non-compliance observations.

HR Compliance Audit & Documentation Control

• Maintain audit-ready statutory records, registers, digital compliance trackers and manpower documentation.
• Ensure accuracy, completeness and timely updating of HR and statutory records.
• Coordinate documentation requirements for internal and external compliance audits.

Coordinate with recruitment, plant operations, safety, finance, contractors and other stakeholders to ensure smooth joining and deployment of employees.

Ensure onboarding documentation and employee records are complete, accurate and maintained in accordance with company processes and statutory requirements.

Coordinate and complete onboarding of regular staff, ensuring joining documentation, employee records, HRMS updates, induction and timely communication with concerned departments.

Coordinate and complete end-to-end onboarding of contract staff, including document verification, joining formalities, induction, HRMS/data entry and deployment coordination.

Manage day-to-day HR operations covering employee documentation, joining formalities, personnel records, HR coordination and employee lifecycle activities.

HR Operations & Employee Onboarding

Employee Database & HRMS Management

• Maintain accurate management and non-management employee databases in digital and physical formats.
• Ensure employee information and relevant HR records are updated and properly controlled.
• Support effective use of HRMS for employee and HR administration.

Employee Engagement & Recognition Programs

• Support and improve employee participation in Rewards & Recognition (R&R) initiatives.
• Coordinate employee engagement activities aimed at workforce morale and participation.
• Track participation and support execution of engagement and recognition programs.

Industrial Relations & Workforce Governance

• Support healthy industrial relations and effective workforce coordination.
• Assist in contractor discipline, workforce governance and grievance resolution.
• Coordinate with relevant stakeholders on workforce-related issues and follow-up actions.

Compliance Digitization & Process Improvement

• Drive HR automation and digital statutory tracking systems.
• Support paperless compliance initiatives and improve visibility of statutory and HR records.
• Identify opportunities for process improvement aligned with modern steel industry practices.

Operational HR Support & Cross-Functional Coordination

• Coordinate with plant operations, safety, finance and contractor teams for smooth manpower and compliance execution.
• Provide operational HR support for workforce and compliance requirements.
• Ensure timely communication, coordination and follow-up across functions.

Ensure MIS reports are accurate, timely, standardized and maintained as per management requirements.

Compile, validate and analyze HR data from HRMS and other sources and present accurate dashboards for management review and decision-making.

Prepare and maintain timely HR MIS reports and dashboards covering manpower strength, contract and regular workforce, onboarding status, attendance, absenteeism, turnover, statutory compliance and other key HR metrics.

MIS Reporting & Dashboard Preparation