Assistant Manager - Vendor Accounting - Freight

Key Role & Responsibilities

- Perform the processing of vendor invoices, ensuring accuracy and adherence to company policies and procedures

- Prepare service entry in SAP after receiving tax invoice

- Verify service entry voucher and authorized signatory approval

- Verify invoices from the supporting documents provided by plant officials and coordinate with plant user departments in case of any clarifications

- Ensure invoices are parked and posted in SAP within defined timeline.

- Handling of vendor portal for processing of invoice

- Collaborate with plant accounting manager and commercial heads for approving exceptional invoices and resolving discrepancies

- Support payment processing activities, including verifying payment details and preparing payment batches

- Assist in reconciling vendor accounts and resolving any discrepancies or issues in a timely manner

- Coordinate with GL accounting team for provision entries to be posted in the ERP

- Maintain a tracker for statutory compliance related to ESI and PF for service bills. Share this tracker with the plant accounting manager and plant HR to ensure ongoing compliance.

- Coordinate with scanning officials for archiving of documents at plant

- Provide administrative support to the vendor accounting team, including data entry, and document management

- Collaborate with team members to achieve departmental goals and objective

Job specifications

Experience

- 1 to 3 years of previous experience on Freight Module of SAP (applicable for freight team)

- Relevant previous experience in accounting or finance field

- Familiarity with basic accounting principles and processes is advantageous

Qualification

- Bachelor’s degree in accounting, Finance, or a related field

Certifications

- Professional certifications in the field of accounts, finance or P2P are preferable

Competence

Behavioural

- Strong attention to detail and accuracy in performing tasks

- Excellent organizational and time management skills, with the ability to prioritize workload effectively

- Ability to work collaboratively in a team environment and communicate effectively with colleagues

Functional

- Proficiency in using Microsoft Office applications, particularly Excel and Word

- Basic understanding of accounting software and ERP systems is advantageous

Technical

- Ability to learn and adapt to new systems and processes quickly

- Basic knowledge of financial documents and terminology

- Familiarity with ERP systems (SAP) and vendor portal

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