Assistant Manager - Vehicle Compliance

Job Summary

We are looking for a detail-oriented and proactive Assistant Manager Vehicle Compliance to manage vehicle insurance renewals, claims, statutory documentation, vendor agreements, and compliance-related activities. The candidate will be responsible for coordinating with branch teams, insurance brokers, vendors, and internal departments to ensure timely renewals, accurate documentation, regulatory compliance, and effective reporting to management.

Key Responsibilities

• Vehicle Insurance Management: Manage insurance renewals for vehicles, ensuring timely renewals and continuous coverage.
• Insurance Claims Management: Coordinate and follow up on insurance claims and settlements for all vehicles with insurance companies and brokers.
• New Vehicle Documentation: Review new vehicle documents in coordination with the team and ensure timely submission of complete documentation.
• Vendor Agreement Management: Review outsourced vendor agreements with the team to ensure proper documentation and compliance.
• Digital Agreement Coordination: Assist branch teams in executing vendor agreements through the Legality platform and track completion status.
• MIS and Reporting: Prepare daily reports and share relevant reports with management within the stipulated timelines.
• Vehicle Statutory Compliance: Coordinate with branch teams for the timely renewal of fitness certificates, permits, and other applicable documents for company-owned vehicles.
• Motor Vehicle Tax: Track and coordinate the payment and renewal of motor vehicle tax wherever applicable.
• Sold Vehicle Documentation: Prepare and maintain agreements for sold vehicles and ensure proper documentation and record keeping.
• Insurance Payout Follow-up: Coordinate with insurance brokers to track pending payouts and submit payout details and related documentation to the concerned management representative.
• Record Management: Maintain accurate records of vehicle documents, insurance policies, claims, agreements, renewals, and compliance activities.
• Cross-functional Coordination: Work closely with branch teams, Accounts, vendors, insurance brokers, and management to ensure smooth execution of vehicle compliance activities.

Required Qualifications and Skills

• Graduate in any discipline; relevant qualifications in automobile management, finance, or operations will be an advantage.
• Relevant experience in vehicle compliance, fleet operations, automobile insurance, or vehicle documentation.
• Knowledge of motor insurance renewals, insurance claims, and statutory vehicle documentation.
• Experience in vendor agreement management and coordination with multiple branches.
• Good working knowledge of MS Excel, MIS reporting, and documentation management.
• Strong follow-up, coordination, communication, and organizational skills.
• Ability to manage multiple activities and meet deadlines.
• High attention to detail and accuracy in maintaining records and reports.

Preferred Experience: Experience handling fleet or commercial vehicle documentation and compliance activities.