Assistant Manager- Techno Commercial

Purpose/Objective

The Buyer / TCD Executive coordinates procurement activities across multiple sites/clusters within the natural resources sector.
This role involves strategic planning, supplier management, procurement planning, contract management, and compliance with Standard Operating Procedures (SOPs).
The Buyer / TCD Executive works closely with site buyers to ensure efficient procurement processes, strategic sourcing, and vendor performance management.

Key Responsibilities of Role

Strategy Planning and Core Procurement: - Understand the Techno-Commercial strategy and implement Group-wide/CPO specific and BU specific strategic initiatives as per plan.
- Assist in reviewing approved PR from user departments; seek additional information if required for correctness and completeness of PR.
- Identify the type and method of procurement (e.
g.
, normal vs.
emergency PR, stocks available, availability of rate contract, value, delivery timeline).
- Participate in the selection of bidding processes, preparation of vendor selection approach, and vendor evaluation criteria.
- Evaluate technical and commercial bids, conduct fact-based negotiations, and prepare Notes for Approval (NFA) for selected bidders.
- Prepare the request for information (RFI) and request for proposal (RFP) documents.
- Identify potential bidders and organize pre-bid meetings to ensure a competitive and transparent bidding process.
- Prepare contract documents, maintain records, and ensure compliance with procurement regulations.
- Prepare Business Bill Upload (BBU) and get it uploaded in SAP to maintain accurate and up-to-date procurement records and facilitate efficient financial management.
- Address, resolve, or re-allocate queries raised by vendors or internal stakeholders during delivery expediting.
- Prepare change orders/amendments in orders and facilitate contract closures.
- Manage inbound logistics services and execute contingency plans as needed.
Supplier Management: - Coordinate with new vendors to obtain necessary documents for evaluation.
- Prepare vendor evaluation criteria and update the approved vendor list in coordination with Vendor Development Lead.
- Populate data and documents into the system to create vendor codes in SAP.
- Prepare vendor segmentation matrix and performance evaluation criteria along with Vendor Development Team.
Data Analytics: - Assist in collecting and analyzing data related to procurement activities.
- Identify opportunities to improve efficiency and value through data analysis.
- Contribute to action planning and implementation based on data analytics.
Risk Management: - Identify procurement risks using master lists, supply market analysis, and risk registers.
- Evaluate and prioritize risks based on likelihood, impact, and controllability.
- Contribute to the preparation of risk mitigation plans and update category risk registers.
Technology Utilization: - Leverage digital tools for real-time tracking of purchase orders and supplier performance, improving operational visibility and decision-making.
- Integrate digital solutions for efficient inventory management, ensuring optimal stock levels and reducing procurement-related delays.
Key Internal Stakeholders: Projects team Marketing department Finance & Accounts team Key External Stakeholders: Vendors Suppliers External agencies

Technical Competencies

NR Business Know how,Contract Management,Inventory Management,Market Intelligence Understanding ,Sourcing Strategy and Execution

Qualifications and Experience

Bachelor’s degree in business administration, supply chain management, or related field 5-10 years of experience in vendor management and procurement.