Assistant Manager - Supply Chain Management

Role & responsibilities

Procurement & Strategic Sourcing

• Lead end-to-end procurement activities for Civil, MEP (Low Side & High Side), medical equipment, consumables, and facility-related services.
• Prepare procurement strategies and annual sourcing plans aligned with organizational objectives.
• Identify, evaluate, and onboard qualified vendors and contractors.
• Conduct market intelligence and benchmarking to achieve cost-effective procurement.
• Negotiate pricing, commercial terms, payment conditions, warranties, and service agreements.

Tendering & Bid Management

• Manage the complete tendering lifecycle, including:
• Preparation of RFPs/RFQs/RFIs.
• Vendor prequalification.
• Conducting pre-bid meetings.
• Bid clarification and evaluation.
• Comparative statement preparation.
• Recommendation and award of contracts.
• Coordinate with technical, engineering, finance, and user departments during bid evaluation.

Contract Management

• Draft, review, negotiate, and administer various contract types including:
• EPC Contracts
• Item Rate Contracts
• Turnkey Contracts
• AMC/CMC Agreements
• Service Contracts
• Consultancy Agreements
• Ensure contractual compliance and management of variations, change orders, claims, and dispute resolution.
• Monitor contractor performance against contractual obligations.

Vendor & Stakeholder Management

• Develop strong relationships with key vendors, contractors, and service providers.
• Conduct periodic vendor performance assessments.
• Collaborate with Engineering, Projects, Biomedical, Finance, Operations, and Clinical departments to meet procurement requirements.

Supply Chain Operations

• Ensure uninterrupted availability of materials, equipment, and services.
• Monitor inventory levels and optimize stock holding.
• Support implementation of inventory control measures and procurement best practices.
• Track procurement KPIs including cost savings, purchase cycle time, and vendor performance.

Compliance & Governance

• Ensure compliance with NABH standards, hospital policies, statutory regulations, and procurement governance requirements.
• Maintain procurement documentation, contracts, and audit records.
• Support internal and external audits related to procurement and supply chain functions.

Project Procurement

• Manage procurement packages for hospital expansion, renovation, and infrastructure projects.
• Coordinate delivery schedules and monitor project procurement timelines.
• Mitigate procurement risks affecting project execution.

Preferred Candidate Profile

Educational Qualification

• Bachelor's Degree in Engineering (Electrical/Mechanical/Civil) or Supply Chain Management.
• MBA/PGDM in Supply Chain Management, Operations, Procurement, or Finance preferred.

Experience

• 6-10 years of experience in Procurement, Contracts, and Supply Chain Management.
• Minimum 3-5 years of experience in Hospitals, Healthcare Projects, Real Estate, Construction, or Infrastructure sectors.
• Experience in handling Civil and MEP procurement packages is essential.
• Exposure to NABH-accredited hospitals will be preferred.

Technical Competencies

• Strong knowledge of tendering and procurement processes.
• Expertise in contract drafting, review, and commercial negotiations.
• Understanding of EPC, Item Rate, Turnkey, and Service Contracts.
• Knowledge of MEP systems, engineering projects, and construction procurement.
• Proficiency in ERP systems, SAP, Oracle, or similar procurement platforms.
• Strong analytical and commercial evaluation skills.

Behavioral Competencies

• Excellent negotiation and vendor management skills.
• Strong stakeholder management and communication abilities.
• Attention to detail and contract risk assessment capabilities.
• Problem-solving and decision-making skills.
• Ability to work under pressure and manage multiple projects simultaneously.