Assistant Manager - Secretarial compliance

To support the Company Secretary in ensuring end-to-end compliance with corporate laws, regulatory filings, governance practices, and secretarial standards. The role focuses on timely filings, documentation accuracy, and coordination with internal and external stakeholders.

KEY RESPONSIBILITIES

Statutory Compliance and Filings

• Ensure timely filing of statutory forms with ROC (MCA portal)
• Assist in preparation and filing of:
• Annual Returns (MGT-7/MGT-7A)
• Financial Statements (AOC-4)
• DIR forms, PAS forms, etc.
• Maintain compliance calendar and track due dates
• Ensure adherence to Companies Act, 2013 and Secretarial Standards (SS-1, SS-2)
  

Board & Committee Support

• Assist in organizing Board Meetings, Committee Meetings, and AGM/EGM
• Draft notices, agendas, and supporting documents
• Prepare and maintain minutes of meetings
• Track action points and follow-ups
  

Secretarial Records & Documentation

• Maintain statutory registers:
• Register of Members
• Register of Directors & KMP
• Charges Register
• Maintain minute books and resolutions
• Ensure proper documentation and record keeping
  

Corporate Governance

• Support implementation of governance frameworks
• Ensure compliance with internal policies and SOPs
• Assist in disclosures related to directors/KMP
  

Liaison and Coordination

• Coordinate with:
• ROC, MCA, and other regulatory authorities
• Internal departments (Finance, Legal, HR)
• External consultants (CS firms, auditors)
• Handle queries related to secretarial compliance
  

Audit and Due Diligence Support

• Assist in Secretarial Audit, Internal Audit, and Statutory Audit
• Prepare and provide required documentation
• Track audit observations and closure
  

Compliance Monitoring and Reporting

• Update compliance trackers
• Prepare periodic compliance reports for management
• Identify compliance risks and escalate issues
  

Requirements:

• Strong knowledge of Companies Act, 2013
• Familiarity with ROC filings and MCA portal
• Understanding of corporate governance principles
• Exposure to SEBI regulations (for listed companies)
• Drafting skills (minutes, resolutions, notices)
• Documentation and record management
• Compliance tracking and reporting
• High attention to detail and accuracy
• Strong organizational and time management skills
• Ability to handle confidential information
• Proactive and deadline-driven approach
• Good communication and interpersonal skills