Assistant Manager- Secretarial and Legal

Job Description: Assistant Manager (Secretarial

Location: Mumbai

Industry: Ecommerce and Retail

Experience: Approx 6-8 years (post-qualification)

Qualification: Qualified Company Secretary (ACS); LLB preferred

Job Purpose:

• To assist the Company in ensuring compliance with statutory and regulatory requirements under the Companies Act, SEBI regulations, FEMA, and other applicable laws, and support the corporate governance function. 
• To assist in the monitoring and reporting of the compliance framework of the organization by ensuring adherence to applicable laws, regulations, and internal policies.

Key Responsibilities:

1. Statutory Compliance Regulatory Filings and Liaisons:

• Ensure timely compliance under the Companies Act, 2013 and rules thereof.
• Prepare and file forms with the Ministry of Corporate Affairs (MCA) and Corporate Actions.
• Liaise with regulators like MCA, ROC, SEBI, RBI (for FEMA-related matters), and Holding Company.
• Coordinate with Secretarial and Statutory auditors.

2. Board & Shareholder Meetings:

• Assist in convening, conducting, and documenting Board, Committee, and General Meetings.
• Draft notices, agendas, resolutions, minutes, and explanatory statements.
• Follow-up on actionable items arising from meetings.

3. Secretarial Audits & Reporting:

• Assist in coordination with Secretarial Auditors.
• Prepare annual secretarial compliance report and disclosures under SEBI regulations.
• Maintain records for internal and statutory audits.

4. Compliance Monitoring & Reporting:

• In-charge of Online Compliance Management Tool and internal controls.
• Conduct periodic compliance reviews and compliance internal audits.
• Maintain compliance trackers and regulatory filing schedules.
• Monitor regulatory updates and assess impact on business operations.

Required Skills:

• Strong knowledge of the Companies Act, and other corporate law.
• Excellent drafting and documentation skills.
• Working knowledge of MCA portal.
• Proficiency in MS Office (Word, Excel, PowerPoint).
• Attention to detail and high level of integrity.
• Strong communication and coordination skills.

Preferred Qualifications & Experience:

• Company Secretary with Around 6-8 years of relevant experience.
• Experience with a Practicing Company Secretary Firm or Law Firm will be preferred but not must.
• LLB or legal background is a plus but not must.