Assistant Manager-Receivables

Job Summary

Assistant Manager - Receivables

Department: Finance & Accounts

Reporting To: Manager - Finance / Finance Head

Job Purpose

Responsible for managing and controlling the Accounts Receivable function, ensuring accurate customer balances, timely receipt accounting, effective collection monitoring, receivables reconciliation, and ageing management.

Key Responsibilities

• Manage the end-to-end receivables process, including customer ledger scrutiny, receipt accounting, reconciliation, and ageing.
• Maintain strong control over customer receipts, ensuring timely identification, accounting, and allocation against customer/invoice balances.
• Prepare and monitor customer-wise receivables ageing, identifying overdue and high-risk balances.
• Conduct regular receivables reconciliation between customer ledgers, bank receipts, invoices, credit notes, and other adjustments.
• Monitor and clear unallocated receipts, customer advances, and long- pending reconciliation items.
• Coordinate with Sales/Operations teams for timely collection and resolution of customer disputes and outstanding balances.
• Review customer balances and highlight overdue collections, unusual balances, and credit risks to management.
• Review and supervise the work of the Receivables Executives/team, including receipt accounting, reconciliations, ageing, and customer ledger scrutiny.
• Ensure timely and accurate month-end/year-end receivables closure and provide schedules for audit and management reporting.
• Prepare receivables MIS covering ageing, collections, overdue balances, unallocated receipts, and reconciliation status.

Key KPIs

• Receivables reconciliation accuracy
• Timely and accurate receipt accounting
• Reduction in overdue receivables
• Reduction in unallocated/unidentified receipts
• Accuracy of receivables ageing
• Timely customer reconciliation and dispute resolution
• Timely month-end closure
• Effective review and supervision of the receivables team

Ideal Candidate

A finance professional who can control the receivables function, not merely perform accounting entries, with the ability to clearly identify what is outstanding, why it is outstanding, when it is expected to be collected, and what action is required for recovery.