Assistant Manager - Purchase

Role Overview:

Wakefit's Office Chair vertical has crossed 100 crore in revenue and is on track to achieve 250+ crore within the next two years. We manufacture over 2 lakh chairs annually, supported by growing in-house manufacturing capabilities.

With a rapidly expanding product portfolio and manufacturing scale, we are strengthening our Purchase team to ensure seamless procurement, healthy inventory levels, competitive pricing, and reliable vendor partnerships.

We're looking for professionals who can drive BAU procurement, manage domestic and international vendors, monitor inventory metrics, and ensure smooth coordination across Production, Quality, and Stores.

Key Responsibilities:

1. BAU Purchase & Procurement Management

• Manage end-to-end day-to-day purchase activities to ensure uninterrupted material availability for production.
• Review purchase requirements based on production plans, consumption trends, inventory levels, and reorder points.
• Prepare, release, and track Purchase Orders (POs) within defined timelines.
• Follow up with vendors for PO acknowledgement, production status, dispatch, and delivery commitments.
• Track open POs and ensure timely closure of pending deliveries.
• Ensure timely procurement of regular, critical, and fast-moving materials.
• Verify vendor quotations, negotiated rates, taxes, payment terms, and other commercial conditions before PO release.
• Maintain accurate purchase records, vendor master data, price lists, and procurement documentation.
• Ensure adherence to procurement SOPs, approval matrices, and commercial policies.
• Identify procurement bottlenecks and proactively resolve issues affecting material availability.

2. Inventory Management & Metrics

• Monitor inventory health through regular tracking of key metrics:

Raw Material Days of Inventory (DOH).

– Inventory ageing and slow-moving inventory.

– Stock-outs and material availability.

– Open PO quantities and pending deliveries.

– Inventory against safety stock and reorder points.

– Actual consumption versus forecast and BOM requirements.

• Ensure inventory is maintained within defined minimum and maximum stock levels.
• Identify excess inventory, obsolete materials, and potential stock-out risks.
• Track procurement requirements against actual consumption to avoid unnecessary purchases.
• Maintain and update the Reorder Point (ROP) and inventory tracking sheets.
• Drive data-backed procurement decisions using consumption trends and inventory metrics.
• Prepare regular procurement dashboards and highlight deviations requiring corrective action.

3. Import Procurement & Coordination

• Manage procurement of imported materials and components.
• Coordinate with international vendors for quotations, order confirmations, production timelines, and shipment schedules.
• Coordinate import documentation, including commercial invoices, packing lists, bills of lading, and certificates wherever applicable.
• Work with freight forwarders, customs brokers, and logistics teams to ensure smooth import clearance.
• Track shipment status and ensure materials reach the warehouse within committed timelines.
• Monitor landed costs, freight, customs duties, and other import-related expenses.
• Ensure timely coordination for import payments and documentation with Finance.

4. Vendor Management & Price Control

• Maintain consistent pricing with existing vendors and ensure adherence to agreed commercial terms.
• Ensure no unapproved price changes are accepted from vendors.
• Maintain updated vendor-wise price lists and track price variations.
• Coordinate with vendors for quotations, commercial discussions, and PO confirmations.
• Track vendor performance on delivery adherence, quality, responsiveness, and commercial compliance.
• Escalate recurring vendor delays and pricing deviations.
• Develop strong vendor relationships to ensure reliable supply and service levels.

5. Coordination with Quality & Stores

• Work closely with the Quality team to resolve material rejection, quality deviations, and vendor-related issues.
• Coordinate replacement of rejected materials and ensure timely vendor corrective actions.
• Ensure rejected material quantities are adjusted against vendor supplies and purchase records.
• Work with Stores to track GRN completion, physical stock versus system stock, and pending inward entries.
• Resolve discrepancies between PO quantities, received quantities, and GRN quantities.
• Ensure timely closure of material receipt and documentation issues.
• Coordinate with Stores to identify ageing, excess, damaged, and non-moving inventory.
• Ensure proper coordination between Purchase, Quality, Stores, Production, and Planning teams.

Candidate Profile

• 5–7 years of experience in Purchase / Procurement, preferably in a manufacturing setup.
• Hands-on experience in managing import procurement and international vendor coordination.
• Strong analytical and numerical skills with an ability to manage procurement and inventory metrics.
• Good understanding of inventory planning, ROP, safety stock, MOQ, lead times, and consumption-based purchasing.
• Experience working closely with Quality, Stores, Production, and Supply Chain teams.
• Strong vendor management and commercial negotiation skills.
• Working knowledge of SAP/ERP systems and advanced Excel.
• Strong ownership of day-to-day procurement execution and problem-solving.