Assistant Manager - Purchase

Job Title Asst. Manager - Purchase

• Vendors/Service Providers
• Financial institutions/ Corporate bodies
• Auditors
• Statutory/ Regulatory agencies
• Marketing Events Handling related to services

• Any Graduate

• Around 5-6 years of experience in Procurement, out of which atleast 2 years should be for procurement for operational requirements (and not only project related procurement)
• Experience in developing a strong vendor base

• Sound Knowledge of Accounting Standards & Systems
• Understanding of Statutory/Regulatory Compliance Management

• Formulating the Centre s procurement strategy and procedures (defining processes to be followed, formats to be used for raising indents, etc.)
• Develop the Annual Procurement Plan for the center based on the projected requirements of materials and services sent by the various departments
• Manage Vendor Relationship Management by identifying the vendors/suppliers, negotiating with them for various departments and thus ensuring best financial terms and agreement for the Centre
• Identify suppliers / vendors who can meet requirements for frequently required materials and services and meet pre-defined evaluation parameters on cost, supply reliability and quality
• Ensure adherence to defined processes in case of procurement of goods & services (preparation of comparative quotation analysis statement, necessary approvals as per the authority matrix, documentation, etc.)
• Ensure timely preparation of Purchase Order/Work Order containing technical specifications, price, applicable quality standards, quantity, delivery schedule and other necessary terms & conditions
• Ensure modification / re-negotiation of the contractual terms and conditions in the event of major problems in delivery / work execution working closely with Legal and in coordination with the concerned department
• Monitor the delivery process ensuring that the delivery schedule is being executed as planned and adopting corrective measures if found necessary
• Develop and implement risk mitigation / back-up plans in the event of delivery disruption
• Ensure verification of bills raised by various service providers to ensure all supporting and statutory documents are in place before approving the same for payment
• Ensure the preparation of daily indent status for review by GM Finance & Accounts
• Support the preparation of the monthly MIS report as per defined timeline and ensure proper documentation across all stages of the purchase operations.
• Support in providing inputs on controlling the center s cost in the form of detailed procurement expenditure analysis
• Ensure leveraging of information technology for timely and accurate reporting of MIS and other functional operations
• Strongly handled Marketing related activities and requirements like events, facilities, social media, advertising etc.

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