Assistant Manager - Project Overseas

Purpose/Objective

To strengthen the CAD-BSO team's capability in managing Accounts Payable (AP), Commercial Administration (CAD), Billing, and related support activities for the Australia business by onboarding a resource who can effectively handle operational responsibilities, ensure seamless stakeholder coordination, maintain process efficiency, and support business continuity during current and future workload requirements.

Key Responsibilities of Role

- Process vendor invoices and ensure timely and accurate invoice verification, validation, and payment processing support.
- Review contracts, commercial agreements, purchase orders, and supporting documentation during invoice processing to ensure compliance with business requirements, policies, and contractual terms.
- Support billing in vendor statement reconciliations, and related commercial administration tasks.
- Coordinate with Australian stakeholders and internal teams to effectively resolve invoice, billing, contract, and payment-related queries.
- Maintain and update SharePoint trackers to provide real-time visibility of invoice status and initiate workflow approvals through designated dashboards.
- Utilize MS Excel at a basic level for effectively performing various Accounts Payable (AP) activities.
- Support SAP transactions related to Accounts Payable (AP) and associated commercial operations.
- Maintain process documentation, Standard Operating Procedures (SOPs), and audit-compliant records to ensure process governance and knowledge continuity.
- Ensure adherence to organizational policies, internal controls, compliance requirements, and agreed service-level commitments.
- Support data extraction, compilation, and reporting from SharePoint and other systems to meet audit, taxation, and business reporting requirements.

Technical Competencies

Communications skills,Contracts and Agreements Understanding,SAP Knowledge,Understanding of Billing / CAD / AP Procedures,MS Office

Qualifications and Experience

- Commerce Graduate - Advanced understanding of contracts and commercial agreements - Minimum 5 years of experience in AP / CAD / Billing functions - Basic knowledge of SAP - Basic proficiency in MS Excel - Excellent written and verbal communication skills in English, as the role requires regular interaction with Australian stakeholders