Assistant Manager Production Events

Assistant Manager Production (Events)

Job Purpose:

The Assistant Manager – Production (Events) will be responsible for planning, coordinating, and executing the technical and production requirements of university events, including conferences, seminars, cultural festivals, convocations, corporate engagements, award ceremonies, and other institutional functions. The role involves managing stage setups, sound systems, lighting, LED screens, audiovisual equipment, production vendors, and on-site technical teams to ensure seamless, high-quality event execution.

Key Responsibilities:

A. Event Production Planning

Plan and coordinate production requirements for university events, conferences, seminars, cultural programmes, and large-scale institutional functions.

Prepare technical production plans, stage layouts, equipment checklists, and execution schedules.

Coordinate with the event management team to understand event concepts, scripts, run-of-show schedules, and technical requirements.

Ensure all production activities are completed within the approved timeline and budget.

B. Stage, Sound and Lighting Management

Supervise stage design, fabrication, backdrops, trussing, rigging, and stage setup.

Coordinate sound systems, microphones, mixers, speakers, lighting fixtures, LED walls, projectors, and audiovisual equipment.

Ensure proper installation, configuration, testing, and operation of all technical equipment.

Conduct sound checks, lighting rehearsals, and technical run-throughs before events.

Troubleshoot technical issues during live events and ensure minimal disruption.

C. Vendor and Resource Coordination

Coordinate with production vendors, sound and lighting agencies, stage fabricators, LED operators, and equipment suppliers.

Monitor vendor performance, equipment quality, delivery timelines, and service standards.

Maintain inventory records of production equipment and ensure proper handling, storage, and maintenance.

Verify equipment deployment and support vendor billing and documentation.

D. On-Site Event Execution

Supervise production setup, rehearsals, live event operations, and dismantling activities.

Coordinate with event managers, anchors, performers, artists, faculty members, and other stakeholders.

Ensure smooth transitions between event segments, presentations, performances, and stage appearances.

Provide immediate technical support and resolve production-related challenges during events.

E. Safety and Compliance

Ensure safe installation and operation of electrical equipment, stage structures, trussing, and rigging systems.

Follow applicable electrical safety, fire safety, and venue safety requirements.

Ensure appropriate cable management, equipment securing, and safe movement around production areas.

Coordinate with security, electrical, and facility teams for safe event execution.

F. Team Management and Reporting

Allocate responsibilities to production technicians, operators, and support staff.

Monitor team attendance, task completion, and operational readiness.

Maintain production schedules, equipment checklists, technical reports, and event documentation.

Prepare post-event reports highlighting production performance, issues, and areas for improvement.

Educational Qualifications:

Bachelor's degree in Event Management, Event Production, Sound Engineering, Electronics, Electrical Engineering, Media Production, Mass Communication, or a related field.

A diploma or certification in live event production, audiovisual technology, sound engineering, or stage lighting will be an added advantage.

Experience:

3–6 years of relevant experience in event production, stage management, audiovisual operations, sound and lighting, or live event technical execution.

Experience handling large-scale events, conferences, concerts, cultural festivals, and institutional functions is preferred.

Prior experience coordinating production vendors and technical teams is desirable.

Required Skills and Competencies:

Strong knowledge of stage production, sound systems, lighting, LED walls, and audiovisual equipment.

Ability to read technical layouts and coordinate stage setups and equipment deployment.

Good troubleshooting, coordination, and problem-solving skills.

Strong team management and vendor coordination abilities.

Effective communication and time management skills.

Ability to work under pressure and manage tight event deadlines.

Willingness to work flexible hours, including evenings, weekends, and holidays, as required by event schedules.

Call me at [phone removed] (Sahil)