Assistant Manager - Procurement (Civil Contracts)

Role & responsibilities :

• Manage end-to-end **Procure-to-Pay (P2P)** procurement activities for assigned projects.
• Source and evaluate contractors and vendors.
• Prepare and release Requests for Quotation (RFQs)/enquiries and manage the receipt and evaluation of vendor quotations.
• Prepare Quantity Comparative Statements (QCS) and Internal Cost Estimates for management review and approval.
• Conduct Kick-Off Meetings with vendors and contractors to ensure alignment on project deliverables and contractual obligations.
• Monitor contractor mobilization activities and track compliance with contract deliverables.
• Administer contracts throughout their lifecycle, including monitoring performance, managing variations, claims, change orders, amendments, and contract closures.
• Plans, organizes and manages the Capex Procurement process and Supplier Management process for the assigned Plants and Projects - Ensure that the processes and work instructions are in adherence to Companys policy and procedure and Client requirement;
• Liaise with Plant Managers to understand their current and anticipated demand for goods, services and works. Integrate these requirements into the Procurement Plan;
• Implement procurement strategies to maintain security of supply and services and optimum value for money. Deliver competitive cost for operations based on TCO (Total cost of Ownership) model;
• Provide expert advice on all purchasing and sub-contracting decisions, negotiate with external suppliers and sub-contractors of large purchases to secure advantageous terms and respond to any claims regarding contractual violation;
• Finalize purchase details of orders and deliveries
• Endorse and seek DOAs approval for the ordering of necessary goods, services and works;
• Develop and maintain a commercially sound Supplier List, survey the market for new supply sources including non-traditional ones and maintain the "Approved Supplier List".
• Build and develop relationships with key suppliers and contractors, manage relationships and building effective partnerships;
• Maintaining a full set of standard Conditions of Sub-Contract templates and ensure these are properly used. Review and approve sub-contract's terms and conditions - Ensure the Company's best interest is consistently achieved;
• Analyze market and delivery trends so as to implement change and develop procurement strategies, technologies and process that support those trends;
• Conduct business review meetings with key stakeholders to assess risk, review future strategies, and identify potential cost down and improve opportunities;
• To support in new Tender Sourcing;
• Plan the utilization of resources and ensure they are optimized, work allocation is distributed evenly as well as delivery schedules and targets are met;
• Ensure that the monthly procurement reports and cost saving/ cost avoidance statistics are reported on-time to Management;
• Undertake tasks, activities and assignments at the direction of the Manager/ Head of Procurement;
• Support Organizational goals and objectives;
• To achieve the KPI target set by Manager/Head of Procurement.