Assistant Manager - P&C

Job Purpose

The incumbent is responsible for strategic sourcing and procurement for OS&E, Consumables, Capital goods (CCG) and Non-food categories across businesses. The role will be responsible for vendor management, contract administration, inventory coordination and cost optimization while ensuring timely availability of materials, adherence to procurement policies, quality standards and business requirements.

Job Accountabilities

Procurement & Contracts

• Manage end-to-end procurement and contract processes for OS&E, CCG, and other non-food categories.
• Develop rate contracts and issue work orders in alignment with business requirements.
• Handle general and OE procurement, including demand planning, reorder scheduling, and purchase order execution.
• Manage import procurement for OE and general categories in compliance with applicable procedures.
• Review and verify Purchase Requisitions (PRs) daily and ensure timely processing and tracking of pending requests.
• Source and evaluate quotations, ensure requisite documentation is in place to initiate procurement processes.
• Generate purchase orders based on approved quotations and follow-up with vendors for timely and quality delivery, as per the highest standard.
• Coordinate with vendors for supply of materials, especially for critical and non-available items in general stores.
• Drive standardization of specifications and product quality.

Vendor Management and cost optimization

• Drive vendor development initiatives and maintain updated vendor profiles and records.
• Ensure competitive sourcing by obtaining multiple quotations and select the best-in-class products, as per budgeted discipline.
• Monitor vendor performance on quality, pricing, delivery timelines and service standards, ensuring adherence to compliances.
• Develop preferred supplier lists and long-term sourcing strategies for key categories.

Cost optimization

• Track cost savings, cost avoidance and procurement benefits.
• Monitor market trends, price movements and supply risks.
• Prepare monthly cost management reports with spend analysis, supporting data and impact assessment.
• Conduct market analysis, benchmarking and participate in exhibitions to identify new products, suppliers and recommend innovative solutions to business teams.

Inventory and stakeholder management

• Collaborate with stores to plan inventory levels, reordering and maintain optimum stock availability in a cost-efficient manner.
• Oversee inventory tracking and ensure accurate recording of stock movements.
• Supervise store operations across general, engineering, and F&B / non-F&B categories.
• Coordinate with stakeholders to understand procurement requirements and ensure timely resolution of procurement-related queries.

Compliance & Governance

• Support internal and external audits by providing procurement records and required documentation.
• Ensure appropriate competition, quotation and vendor selection processes are adhered.
• Ensure purchased products meet approved quality, safety and technical standards.

Qualification

• Bachelor's degree in supply chain, business administration, hospitality management or related discipline.

Skills

• Strong experience in OS&E, CCG/capex and non-food procurement.
• Strategic sourcing and category management.
• Commercial negotiation, contract and vendor management skills.
• Good understanding of procurement processes, inventory management, ERP systems and spend analytics.
• Excel / Analytical and stakeholder management capabilities.
• Excellent communication and interpersonal skills.
• Attention to detail and documentation accuracy.
• Team player, with cross-functional collaboration skills.

Experience

• 7 to 12 years of relevant experience in P&C operations within the hospitality / serviced residences setup or multi-site businesses
• Pre-opening experience is preferred