Assistant Manager Logistics Documentation

Role - Location

1 About Exicom

Headquartered in New Delhi, India, Exicom is a leading power management solutions company, offering cutting-edge EV charging and energy storage solutions across over 15 countries. Exicoms comprehensive range of smart AC and DC Fast Chargers caters to all types of drivers and vehicles, ensuring seamless and efficient charging experiences. In the energy storage sector, Exicom provides robust energy management solutions to telecommunications and industrial customers. Exicom employs approximately 1,200 professionals worldwide and serves a diverse customer base spanning Africa, the Middle East, and Asia.

Recently, Exicom acquired Tritium, further strengthening its position in the global EV charging market and expanding its capabilities in fast charging technology.

2 Job Purpose

Responsible for maintaining logistics data (MIS), managing shipping/transport documentation, and handling invoicing and billing processes to ensure smooth, compliant, and error-free logistics operations.

3 Key Responsibilities

MIS (Management Information System)

• Prepare and maintain daily/weekly/monthly MIS reports on shipments, vehicle utilization, freight costs, TAT (turnaround time), and delivery performance
• Track KPIs such as on-time delivery, cost per shipment, vendor performance, and fleet utilization
• Maintain and update dashboards/trackers in Excel or ERP systems
• Analyze data trends and highlight discrepancies or delays to management
• Support management with data for decision-making and process improvement

Documentation

• Prepare and verify shipping documents: LR (Lorry Receipt), GRN, delivery challans, e-way bills, packing lists, PODs and consignment notes
• Maintain proper filing (physical and digital) of all logistics documents for audit and compliance purposes
• Coordinate with transporters, warehouse, and customer teams to resolve documentation discrepancies
• Ensure compliance with statutory and regulatory documentation requirements (GST, e-way bill, etc.)

Invoicing & Billing

• Generate accurate sales/freight invoices based on delivery challans, POs, and rate contracts
• Verify transporter/vendor bills against agreed rates and actual services rendered
• Coordinate with accounts/finance team for timely invoice clearance and payment follow-up
• Resolve billing discrepancies and customer/vendor queries related to invoices
• Maintain invoice trackers and ensure timely dispatch of invoices to customers

4 Required Skills & Competencies

• Strong proficiency in MS Excel (VLOOKUP, Pivot Tables, formulas) and MIS reporting
• Working knowledge in SAP
• Understanding of logistics documentation, e-way bills, and GST invoicing norms
• Good analytical and numerical skills with attention to detail
• Strong communication and coordination skills
• Ability to multitask and meet deadlines under pressure

5 Qualifications

• Any Degree holder
• 5 to 10 years of experience in logistics operations, MIS, documentation, or invoicing
• Prior experience in a transport, freight forwarding, warehousing, or manufacturing company preferred

6 Key Performance Indicators (KPIs)

• Accuracy and timeliness of MIS reports
• Documentation error rate / compliance rate
• Invoice processing turnaround time
• Reduction in billing discrepancies/disputes

7 Environmental, Health & Safety requirements

In the interest of personal safety, all employees have an obligation to:

• Comply with all safe work practices, rules, procedures and instructions with the intent of avoiding injury to themselves and others, damage to plant or equipment and environmental pollution.
• Take reasonable care for the health and safety of themselves and others.
• Wear personal protective equipment and clothing where required.
• Comply with any reasonable direction given by Management for environmental, health and safety.
• Not misuse or interfere with any environmental or health and safety equipment provided.
• Report all near misses, accidents and incidents on the job immediately.
• Report all known or observed hazards to their Supervisor or Manager immediately.

8 Diversity, Equity & Inclusion

Exicom is an Equal Opportunity Employer that is committed to inclusion and diversity. We at Exicom believe in equal opportunity for all applicants and employees without regard to age, caste, religion, sex, disability status, sexual orientation, gender identity or expression, marital status, or any other legally protected characteristics.