Assistant Manager - HR

Coats is a world leader in thread manufacturing and structural components for apparel and footwear, as well as an innovative pioneer in performance materials. These critical solutions are used to create a wide range of products, including ones that provide safety and protection for people, data and the environment.

Trusted by the world's leading companies to deliver crucial, innovative, and sustainable solutions, we provide value-adding products including apparel, footwear and speciality threads.

With a proud heritage dating back more than 250 years and a spirit of evolution to constantly stay ahead of changing market needs, we have operations across 50 countries with a workforce of over 17,000, serving our customers worldwide.

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Principal Accountabilities:

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• Address contractor issues related to wages, payslips, and documentation.
• Ensure timely renewal of Workmen Compensation (WC) policies and Labour Licenses.
• Guide new contractors on company rules, policies, and expectations.
• Validate and clear monthly invoices and statutory submissions (PF, Bonus, Leave).
• Ensure compliance with the Contract Labour Act; maintain documentation for audits.
• Coordinate monthly attendance sharing with vendors for billing.
• Verify canteen invoices against internal data and process for payment.
• Collaborate with the Procurement team for timely renewal of Work Orders.
• Liaise with G4S and other security agencies for manpower availability and issue resolution.
• Maintain documentation of new contract labour (age verification, enrolment, joining formalities, additions/deletions in SF).

• Ensure timely submission of returns:
  • Quarterly: Employment Return (ER-I), OT Exemption
  • Half-Yearly: Labour Welfare Fund
  • Annually: Bonus Return, ICC Return, Holiday List
• Maintain all statutory registers as per the Factory Act.
• Track and close tasks via Komrisk portal to ensure 100% compliance.
• Support workers in PF withdrawals, pension claims, and death benefits within defined timelines.
• Process and pay professional tax and provident fund on time; generate PF challans.
• Ensure timely renewal of the factory license and canteen compliance.
• Represent the company in conciliation, labour court cases, and PF 7A hearings.

• Drive workforce planning and hiring through NAPS FTC routes.
• Execute the confirmation process and obtain required approvals.
• Implement employment models involving apprentices, trainees, and confirmed staff; manage FTC renewals or exits.
• Recruit trade apprentices and process contracts via the apprenticeship portal.
• Support PMS process: monthly data collation, annual review facilitation with HODs/Plant Manager, preparation of increment letters and salary revision sheets.

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• Ensure on-time remittance of all statutory payments with 100% compliance.
• Process Full Final Settlements for separated employees.
• Prepare and process annual LTA payouts for executives and managers.
• Ensure smooth payroll integration and zero salary-related grievances.

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• Implement and support new Visitor Management Systems (VMS).
• Process gratuity reimbursements for exited employees.
• Organize monthly meetings with Unions, Canteen Committee, and Works Committee.
• Support HR team in coordination of employee welfare events.
• Prepare and report monthly HRIS.
• OHC (Occupational Health Centre) Management.
• Security Management, Canteen Management
• Coordinate hotel and cab bookings for visitors.

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• Union Management
• Support CBA/LTA on closure
• Maintain harmonious industrial relations through grievance handling mechanisms.
• Implement and manage Grievance Register; ensure timely redressal.
• Conduct regular one-on-one and group connects with shop floor employees across all levels.

• Prepare documentation for Government Audits (PF, Labour Department, Factory Office, etc.).

• MBA/PGDM, MSW.
• 6?7 years of relevant experience in manufacturing.

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• Strong knowledge of labour laws and contract labour compliance.
• Industrial Relations stakeholder management.
• Payroll processing and statutory compliances knowledge.
• Good communication, documentation, and vendor coordination skills.
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