Assistant Manager - HR Operations

Role Overview

The Assistant Manager HR Operations will be responsible for managing day-to-day HR operational activities, employee data management, payroll input coordination, employee taxation support, ERP transactions, and vendor payment management for a large employee base.

Key Responsibilities

1. Employee Data Management

• Maintain and update employee master data and HR records.
• Ensure accuracy and completeness of employee information in the HRMS/ERP.
• Manage employee documentation and support employee lifecycle transactions such as joining, transfers and exits.
• Prepare HR reports and data for audits and management requirements.
• Ensure timely updates and proper documentation of employee records.

2. Payroll Input Coordination

• Coordinate and consolidate monthly payroll inputs for 3,500–5,000 employees.
• Coordinate with HR, Site HR, Finance and other stakeholders for timely submission of payroll inputs.
• Validate inputs related to attendance, leave, new joiners, exits, salary changes, OT, deductions, reimbursements and other payroll components.
• Ensure payroll inputs are complete, accurate and submitted within defined timelines.
• Support payroll reconciliation and resolution of discrepancies.
• Coordinate with the payroll team/vendor for payroll processing and closure.

3. Employee Taxation Support

• Support employees with queries related to income tax, tax declarations and payroll taxation.
• Coordinate collection and verification of tax-related investment declarations and supporting documents.
• Assist in resolving employee tax and payroll-related queries.

4. ERP Entries & HR Transactions

• Process and maintain HR-related payment entries and transactions in the ERP system.
• Ensure timely and accurate updates related to employee, payroll and other HR operational transactions.
• Coordinate with Finance/IT/ERP teams for data corrections and system-related issues.
• Maintain proper records of ERP transactions and supporting documents.

5. Vendor Payment Management

• Coordinate with HR vendors for invoices, supporting documents and payment requirements.
• Verify vendor invoices against agreed terms and services.
• Coordinate with Finance and relevant stakeholders for timely processing of vendor payments.
• Track pending invoices, payments and vendor-related issues.
• Maintain vendor payment records and MIS.

Key Skills & Competencies

• Good knowledge of HR Operations and employee lifecycle processes.
• Experience in payroll input coordination for a large employee base.
• Working knowledge of HRMS/ERP systems.
• Excellent in understanding of payroll and employee taxation.
• Good coordination and communication skills.
• Strong attention to detail and data accuracy.
• Good knowledge of MS Excel and HR reports.
• Ability to manage multiple activities and meet strict timelines.

Qualification & Experience

• Qualification: MBA/PGDM/Graduate in HR, Business Administration or a related field.
• Experience: 5–7 years of relevant experience in HR Operations, Payroll Operations, HR Shared Services or a similar role.