Assistant Manager - Financial Management

Position


Department


Reporting to


Key Stakeholders


Direct Reports


Responsibilities

• High level of independence
• Work independently while managing teams and multiple stakeholders
• Manage the portfolio to meet the clients KPIs under the contract, ensure all lease data is abstracted and approved in the systems, and monitor critical dates to ensure all lease events are actioned in accordance with the Lease and service levels agreed with the client.
• You will be accountable to manage the rental costs for our clients, and ensuring these gets paid in accordance with the Lease agreement.
• Ensure all data changes are accurately documented, approved and installed in the system
• Develop or enhance existing field manuals for all the processing functions, including rent review, building inspections, reporting, updating Portfolio
• Ensure approvals are recorded accurately in software
• Ensure the team are aware of transaction that affect them, such as new sites, terminations, etc.
• Ensure that Lease Admin are identifying and dealing with all reconciliations in a timely fashion
• Assist in the preparation of annual budgets
• Deliver excellent customer service and build effective relationships with key stakeholders across all levels

Additional responsibilities

• Actively encouraging an environment that supports teamwork, cooperation, performance excellence and personal success, contributing to team meetings and actively supporting other team members, maintaining respect for other staff at all times, managing regional business relations and stakeholder communication, account support, and consistently display team work and live up to JLL values
• Best Practices: Develop and maintain a library of best practice policies and procedures relating to lease administration (where required and in consultation with the Operations Manager - Lease Administration); develop and maintain standard checklists, templates, work flows and documentation for use for each client.

Requirements

• Post-Graduates (Commerce / Finance Background) or equivalent work experience in lease administration, with a degree PMP / MBA preferred
• Minimum of five years industry experience required either in the corporate environment in Finance field or Lease Admin field, third party service provider or as a consultant
• Knowledge of real estate leases and accounting would be useful, and having experience in using a property management/lease administration system
• Proficient in Microsoft Word and Excel; strong attention to detail and good organizational, interpersonal skills, positive approach to meeting regional business needs; ability to work with and report to multiple point of contacts and multiple projects at the same time; strong team management and finance skills including project planning; strong communication and analytical skills

Key Competencies

• Flexibility and adaptability with readiness to change and receptivity to new ideas
• Resilience by effectively dealing with day-to-day stress while managing your own and others emotions
• Strong strategic thinking and networking abilities to develop workable solutions and strategies for client needs
• Diligence through persistent efforts, practicing care and caution in your work with a solution-oriented approach

Location


Scheduled Weekly Hours


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