Assistant Manager - Facilities & Administration - Hyderabad

Position Summary

The Assistant Manager Administration will be responsible for managing facilities and administration operations across Andhra Pradesh and Telangana, including the main offices in Hyderabad and smaller branch offices across both states.

The role will ensure smooth, safe, compliant, and cost-effective workplace operations while maintaining a positive employee experience. The position will manage facilities, administration, engineering, security, housekeeping, F&B services, vendors, compliance, office projects, real estate, agreements, invoice processing, new office setup, leasing, relocations, asset management, inventory, and business continuity.

Key Responsibilities

• Manage end-to-end facilities and administration operations across Andhra Pradesh and Telangana, including the main offices in Hyderabad and smaller branch offices.
• Manage engineering, housekeeping, security, transport, F&B services, events, and day-to-day workplace operations.
• Ensure preventive maintenance and smooth functioning of facility infrastructure and critical systems.
• Manage vendors, service agreements, contract renewals, SLAs, service quality, and commercial negotiations.
• Ensure statutory, fire, EHS, safety, and other regulatory compliance requirements are maintained.
• Manage real estate activities including new office identification, site evaluation, leasing, agreement coordination, office setup, relocation, expansion, and closure activities.
• Coordinate with landlords, real estate partners, and internal stakeholders for lease-related and facility requirements.
• Manage asset verification, asset transfer/disposal, inventory control, and office handover activities.
• Manage CAPEX/OPEX budgets, rental payments, invoice processing, procurement, cost control, and cost optimization initiatives.
• Coordinate office fit-outs, renovations, branding, infrastructure upgrades, and workplace projects.
• Monitor vendor performance and ensure timely resolution of operational and service-related issues.
• Maintain strong coordination with business teams, landlords, vendors, and internal stakeholders.
• Support and guide the facilities and administration team to ensure effective service delivery.
• Prepare MIS, budget reports, compliance reports, vendor performance reports, and regular management updates.

Qualifications & Experience

• Bachelor’s degree in Engineering, Facilities Management, Administration, or a related field.
• 6–8 years of experience in Facilities Management / Administration, preferably in IT/ITES or corporate environments.
• Strong knowledge of facility operations, engineering, vendor management, compliance, EHS, and project coordination.
• Experience in office setup, real estate coordination, leasing, agreements, asset management, invoice processing, and budget management.
• Good communication, stakeholder management, negotiation, coordination, and team management skills.
• Good working knowledge of MS Office, particularly Excel and PowerPoint.

Core Competencies

Facilities Management • Administration • Engineering Operations • Vendor Management • Real Estate Coordination • Project Management • Workplace Services • Compliance & EHS • CAPEX & OPEX Management • Asset Management • Invoice & Contract Management • Stakeholder Management • Operational Excellence • Business Continuity • Employee Experience

Success Measures

• Smooth and uninterrupted facility operations
• Effective vendor SLA and service performance
• Statutory, fire, EHS, and safety compliance
• Timely processing of invoices, rentals, and vendor payments
• Effective CAPEX/OPEX management and cost optimization
• Timely completion of office setup, relocation, and workplace projects
• Effective real estate and agreement management
• Proper asset management and inventory control
• Effective office closure and asset recovery
• Vendor and stakeholder satisfaction
• Positive employee workplace experience
• Safety and business continuity