Assistant Manager / Executive HR & Administration

Role & responsibilities -

We are seeking a versatile, highly energetic HR & Admin Professional to manage our corporate headquarters at DNK Square. You will handle the entire employee lifecycle while ensuring smooth day-to-day office operations. This role requires excellent people skills, absolute confidentiality, and a proactive approach to managing office facilities, vendors, and team culture.

Preferred candidate profile -

1. Core Human Resource Management

• Recruitment: Source, screen, and schedule interviews for open roles across Sales, Finance, Legal, Engineering, and Site Construction teams.
• On boarding: Manage the joiner process, issue offer letters, set up workstations, and lead corporate induction.
• Attendance & Leaves: Track daily biometric logs, leave balances, and site attendance for payroll processing.
• Employee Relations: Act as the primary point of contact for employee grievances, workplace policies, and query resolution.
• Engagement: Plan and execute employee engagement activities, festive celebrations, and team-building events.
• Exit Management: Handle exit interviews, resignation paperwork, and full-and-final settlement clearances.

2. General Office Administration

• Facility Management: Maintain the upkeep, cleanliness, and premium look of the executive office at DNK Square.
• Front Office Oversight: Supervise front desk activities, incoming couriers, guest hospitality, and telephone lines.
• Asset & Inventory Management: Track company assets (laptops, phones) and maintain optimum stocks of office stationery, pantry supplies, and printing materials.
• Vendor Coordination: Manage relationships with facility vendors, AMC providers (AC, printers), security agencies, and office boys.
• Invoice Processing: Verify administrative bills, process vendor payments with the finance team, and manage petty cash.

3. Travel & Executive Ad-hoc Support

• Travel Coordination: Arrange flights, hotels, and local cabs for project heads, consultants, and directors.
• Document Management: Maintain secure, confidential physical and digital employee files, corporate contracts, and statutory documents.

Key Performance Indicators (KPIs)

• Time-to-Hire: Filling vacant roles with qualified talent within agreed timelines.
• Office Upkeep: Ensuring 100% uptime of office infrastructure and zero stock-outs of essential supplies.
• Data Accuracy: Maintaining error-free attendance records and employee databases.
• Compliance & Trust: Total adherence to data confidentiality and internal HR policies.