Assistant Manager /Deputy Manager- Ocean Freight & EXIM Operations

Job Description Assistant Manager / Deputy Manager – EXIM Operations

Company: Group BayportLocation: Gandhinagar, GujaratDepartment: Supply Chain & Logistics – International Trade OperationsPosition: Assistant Manager / Deputy Manager – EXIM OperationsExperience: 5–12 Years

About the Role

We are looking for an experienced EXIM professional to independently manage end-to-end Export, Import and Cross-Trade operations, ensuring timely shipment execution, documentation accuracy, customs compliance and cost control across domestic and international business operations.

Key Responsibilities

• Manage end-to-end Export & Import operations from shipment booking to delivery and documentation closure.
• Handle Sea & Air shipments, including FCL/LCL operations and coordination with freight forwarders, CHA and overseas agents.
• Prepare, verify and maintain commercial and shipping documentation, including Invoice, Packing List, Shipping Bill, Bill of Lading/AWB, Certificate of Origin, Insurance and other required documents.
• Coordinate with CHA/customs for classification, valuation, customs filing, examination and shipment clearance.
• Manage Import of raw materials, consumables, spares and capital goods for SEZ/DTA operations.
• Handle Third-Country / Cross-Trade shipments, including switch BL, third-party invoicing, origin documentation and related compliance.
• Ensure correct application of HSN/HS classification, Incoterms and applicable EXIM regulations.
• Monitor demurrage, detention and free-time, taking proactive action to avoid additional costs.
• Manage and evaluate freight forwarders, CHA and overseas agents against agreed service levels and commercial terms.
• Verify freight/CHA/agent invoices and coordinate with Finance for timely settlement.
• Maintain a live shipment tracker and provide regular MIS/reporting on shipment status, freight cost, demurrage/detention, claims and chargebacks.
• Ensure compliance with applicable FEMA, DGFT, SEZ and customs requirements.
• Coordinate with Production, Quality, Finance, Customer Experience and overseas teams for smooth shipment execution.

Mandatory Candidate Requirements

Candidates must have:

• Strong hands-on experience in both Export AND Import operations – export-only profiles will not be considered.
• Practical experience in Third-Country / Cross-Trade / Merchanting Trade.
• Experience in Sea Freight and preferably Air Freight.
• Strong knowledge of Shipping Bill, Bill of Entry, BL/AWB, COO, Invoice, Packing List and customs documentation.
• Working knowledge of SEZ/DTA operations and customs procedures.
• Knowledge of HS classification, valuation, Incoterms 2020, DGFT and FEMA requirements.
• Experience managing freight forwarders, CHA and overseas agents.
• Excellent written and verbal communication skills, particularly professional email correspondence.
• Strong stakeholder-management and coordination skills.
• Good working knowledge of MS Excel/MIS.

Preferred Experience

Candidates from the following backgrounds can be considered:

• Freight Forwarding / NVOCC / CHA
• Corporate EXIM / International Trade
• Manufacturing / Export-oriented organizations
• SEZ / EOU / Bonded Warehouse
• Companies handling high-SKU/customized products
• Experience with Marketplace/Retail Partner logistics will be an added advantage.

Education

• Graduate in any discipline.
• PG qualification in International Business / Foreign Trade / Supply Chain preferred.
• Customs/Trade certification will be an added advantage.