Assistant Manager - Administration

Position Summary

Assistance Facility Manager will be responsible for managing end-to-end administration across Gandhinagar manufacturing units of Group Bayport. The role will ensure seamless facility management, asset management, security, vendor governance, travel administration, infrastructure management, statutory compliance related to administration, and employee support services.

Key Responsibilities

1. Administration Facility Management

Lead administration operations across plants and support AGM-Admin.

Ensure smooth functioning of office infrastructure, utilities, housekeeping, cafeteria, transportation, and guest services.

Ensure administration policies and SOPs are adhered.

2. Plant Administration

Manage plant administration activities including security, transport, housekeeping, canteen, accommodation, and visitor management.

Ensure uninterrupted support for manufacturing operations. Coordinate with plant leadership for administrative requirements.

Monitor statutory and regulatory compliance related to plant administration.

3. Vendor Contract Management

Monitor vendor performance through SLAs and KPIs.

Manage annual contracts and renewals.

4.Security Asset Management

Ensure effective security systems and access control.

Manage company assets and infrastructure.

Conduct periodic audits of assets and facilities.

5. Compliance Governance

Ensure compliance with local regulations, labor laws, fire safety, and environmental norms related to administration.

Coordinate audits and statutory inspections.

6. Budget Cost Control

Prepare and manage administration budgets.

Ensure optimal utilization of resources.

Key Performance Indicators (KPIs)

Timely closure of administration-related issues.

Addressing service request and closer of the same as per SLA.

Vendor performance and SLA adherence.

Employee satisfaction with administrative services.

Security and safety compliance.

Qualification Experience

Diploma engineering /Graduate in Administration, Operations, Facilities Management, or related field. 8-10 years of experience in administration, facilities, and plant operations. Experience managing manufacturing plants. Strong exposure to vendor management, compliance, budgeting, and stakeholder management.

Administrative tasks Administrative support