Assistant Manager-Admin & Facilities

Digantara is redefining space safety and sustainability. As a leader in Space Surveillance and Intelligence, we deliver real-time, actionable insights to ensure secure and sustainable use of Earth's orbits. Our cutting-edge platform integrates advanced space-based detection, tracking, and monitoring to provide unparalleled domain awareness across all orbital regimes. At the cutting edge of this technology, Digantara is building hardware and mission-critical software. But behind every successful team is an invisible engine that keeps projects moving with clarity, speed, and precision.

Why Us

• Be part of a collaborative and innovative environment where your ideas and skills make a real difference to the entire space realm.
• Push the boundaries with hands-on experience, greater responsibilities, and rapid career advancement.
• Competitive incentives, a galvanizing workspace, and a blazing team—pretty much everything you have heard about a startup.
  
  

Ideal Candidate

The Assistant Manager – Admin & Facilities will be responsible for overseeing day-to-day workplace operations, Travel & transport management, facility maintenance (soft skills and technical), admin logistics, vendor management, and office fit-out/expansion support. This role ensures smooth daily administrative operations while maintaining high standards of workplace safety, hygiene, cost efficiency, and employee experience.

Qualifications

• Bachelor's degree in business administration, Hotel Management, Facility Management, or a related field.
• 6 to 7 years of relevant experience in corporate administration, workplace operations, or facility management (experience in fast-scaling tech companies or multi-location setups preferred).
  
  

Responsibilities

• Facility Operations & Maintenance (Hard & Soft Services)
• Oversee daily facility operations across office floors, labs, command centres, and common areas.
• Manage Soft Services: Housekeeping, pantry services, pest control, waste management, and office security team & protocols.
• Manage and coordinate technical Services: Preventative and breakdown maintenance for HVAC, UPS systems, DG sets, fire safety/suppression systems, electrical infrastructure, and plumbing.
• Perform regular site walk-throughs to log and resolve facility snags, safety hazards, and aesthetic upkeep issues.
• Project & Fit-Out Support (Corporate Real Estate Expansion)
• Support during office expansion, renovation, and seat/floor re-stacking projects.
• Coordinate with Design & Build (D&B) vendors, MEP consultants, interior contractors, and IT teams during site execution and Handover.
• Assist in site readiness, furniture/workstation integration, signage installation, and employee relocation management.
• Vendor Management & Procurement
• Manage empanelment, SLA tracking, and KPI evaluations for external vendors (catering, security, travel, facility management agencies).
• Review vendor invoices, verify site service delivery, and coordinate with finance for timely processing and bill reconciliation.
• Negotiate first cut of commercial terms for office supplies and maintenance contracts.
• Employee Transport, Guest Relations & General Admin
• Oversee corporate travel arrangements, Visa, hotel bookings, flight reservations, and guest/VIP hospitality.
• Manage office asset tracking, stationery inventory, pantry consumables, and administrative procurement.
• Coordinate mailroom operations, courier logistics, and employee housing/guest house arrangements when required.
• Statutory Compliance, EHS & Security
• Ensure strict adherence to environmental, health, and safety (EHS) standards, building bylaws, and local government compliance.
• Coordinate fire drills, emergency response plans, security access control systems (CCTV, biometric/RFID management), and visitor logging.
• Maintain all regulatory records, trade licenses, safety audit reports, and AMC (Annual Maintenance Contract) documentation.
• Budgeting & Cost Optimisation
• Assist in drafting the annual OPEX and CAPEX budget for workplace operations.
• Monitor monthly facility expenditures and implement cost-reduction initiatives without compromising service quality.
  
  

Job Location: Hebbal, Bengaluru