Assistant Manager - Accounts Payable

Position Details

Designation: Assistant Manager - Accounts Payable

Location: Ahmedabad, Noida, Mumbai

Position Overview

We are seeking a detail-oriented and proactive Assistant Manager - Accounts Payable to oversee day-to-day transactional activities and lead a team within the Accounts Payable function for a leading PBSA / MF client operating in UK and Ireland. The ideal candidate will ensure timely and accurate processing of invoices, vendor payments, and compliance with internal controls, while also managing and mentoring a team to achieve operational excellence.

Essential Duties and Responsibilities

Transactional Activities:

• Daily allocations of tasks to the team and supervising them.
• Oversee and perform end-to-end invoice processing, including PO and non-PO invoices along with recharges and credit notes.
• Work on strategic vendor's invoice processing.
• Processing Employees expense claims for payment.
• Maintaining database for correct coding of invoices and claims.
• Monitor debit balances and aged payables.
• Handle vendor reconciliations and resolve discrepancies.
• Support month-end and year-end closing activities related to AP. Along with the Accounts Payable team, maintaining the entire Purchase Ledger function efficiently.
• Proactively working on the transactions, handling queries, and liaising with the onsite staff, suppliers, Bank helpdesk, and UK Finance team.
• Work on payment proposal and Execution of Supplier and claims Payment run.
• Making Intercompany and VAT payments.
• Work with the Bank rec team to clear the open unreconciled items on the Bank.
• Knowledge of various Bank portals will be added advantage.

Team Management:

• Lead and manage the AP team.
• Allocate tasks, monitor performance, track errors, and ensure SLA adherence.
• Reviewing and reporting the monthly KPI performance of the team.
• Provide training, guidance, and performance feedback to team members.
• Escalate issues appropriately and ensure timely resolution.
• Satisfy the overall team objective of settling the Company's liabilities on a timely and accurate basis and as per agreed service levels and agreed KPI targets.
• To ensure professional standards are always maintained whilst optimizing service delivery.
• To identify and highlight improved ways of working through continuous assessment of working practice.
• Knowledge of Oracle Fusion would be an added advantage.
• Work flexibly to meet the demands of the Company - while it is currently hybrid mode of working, the employee could be expected to work from office all 5 days during the training period.

Key Success Measures

• Accurate Timely AP Processing: Ensure end-to-end invoice processing, employee claims, reconciliations, and payment runs are completed accurately and within agreed SLAs/KPIs.
• Efficient Team Leadership: Allocate daily tasks, monitor performance, reduce errors, and drive consistent team delivery through coaching, feedback, and structured training.
• Strong Vendor Stakeholder Management: Resolve vendor, bank, and onsite staff query promptly, maintaining professional communication and minimizing aged payables and open items.
• Process Excellence Compliance: Enhance AP processes through continuous improvement, maintain a clean purchase ledger, and support month-end/year-end closing with accuracy and control.
• Operational Agility System Proficiency: Demonstrate flexibility to meet business demands while leveraging knowledge of bank portals and ERP systems (e.g., Oracle Fusion) for efficient operations.

Skills Experience

• Master's degree in commerce, Accounting, or Finance.
• 5-8 years of experience in Accounts Payable, with at least 2 years in a supervisory role.
• Strong understanding of AP processes, ERP systems (Oracle preferred), and compliance requirements.
• Excellent communication, analytical, and problem-solving skills.
• Ability to manage multiple priorities and work under pressure.
• Experience in shared services or multinational environments.
• Exposure to automation tools and process improvement initiatives.

Disclaimer: This job posting and Location has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.