Assistant Manager - Accounts Payable (Night Shift)

• Position Title: Assistant Manager - P2P
• Reports To: Manager/Assistant Manager SBS P2P
• Location: NESCO, Goregaon East, Mumbai, India
• Shift Timings: 5.30 am to 2.30 pm

Purpose of the Job:

• The Invoice Processing Executive is responsible for executing and managing the invoice processing activities within the end-to-end Procure-to-Pay (P2P) cycle.
• This role ensures the timely and accurate processing of supplier invoices, contributing to efficient financial operations and maintaining strong vendor relationships within the designated P2P region.
• You will play a critical role in the processing, verification, and upload of invoices received from Supplier.

Key Responsibilities:

Vendor Research, Settlement & EDI monitoring

• Updating missing information in the system, like contact info, Invoice number, incorrect province. Etc. to ensure invoices are posted on time and accurately.
• Handling Tax & Freight related issues.
• Raising Dispute for items not received with the vendor.
• Set up payment blocks.
• Setting up EDI data and monitoring it.
• Data Validation and SAP Monitoring.
• Reverting to Helpdesk Query
• Supporting Audit team as per requirement Monitor KPIs and drive process improvements.
• Conduct regular reviews, training, and team meetings.
• Support automation initiatives and system enhancements.
• Manage stakeholder expectations and resolve escalations.
• Conduct regular governance reviews and reporting with key stakeholders.

Reporting & Helpdesk

• Preparation of monthly reporting for management review.
• Managing the Dynamic Discounting process.
• Providing helpdesk support to both external and internal clients.

Month End Activity

• Providing accrual report for unprocessed invoices during month close.
• Performing account reconciliations for GR IR account, Vendor Accounts and Citi Accounts

Experience and Qualifications:

• Bachelor of Commerce
• 1-4 years of experience in invoice processing preferably in Shared Services environment.
• Good Communication Skills (written and oral)
• Good computer skills, including MS Office suite

Behavioral/ Soft Skills:

Communication effectively

• Good Organizational and Time Management Skills with ability to set own Priorities in a timely manner.
• Self-motivated and Logical Thinker
• Ability to perform well under pressure and manage multiple tasks at any one time.
• Communicates in a clear and concise manner using appropriate language
• Good Written and Oral Communication Skills.

Problem Solving

• Able to assess the issues raised by the Vendor and address independently.

• Escalates the issue in a timely manner in case the query/issue is unresolved
• Fulfils the service request within the given SLA timelines.

Collaborates

• Facilitates an open dialogue with a Vendor.
• Works cooperatively with others across the organization to achieve shared objectives
• Balances own interests with others.
• Good Written and Oral Communication Skills.

Drives Results

• Consistently achieving results, even under tough circumstances.
• Always keeps the end in sight; puts in extra effort to meet deadlines