Assistant Manager - Account Payable

Job Summary:

We are seeking a detail-oriented and proactive Accounts Payable professional to manage vendor accounting, invoice processing, reconciliations, statutory compliance, and payment operations. The ideal candidate should have hands-on experience in AP processes, vendor management, GST/TDS compliance, MSME regulations, and coordination with Procurement, Supply Chain, and Plant Operations.

Key Responsibilities:

Accounts Payable Operations & Reconciliations

• Validate vendor onboarding documents including bank details, PAN, GSTIN, and other statutory information.
• Maintain vendor master data and ensure database accuracy by eliminating duplicate and inactive vendor records.
• Perform periodic reconciliation of vendor statements and vendor ledgers.
• Monitor and clear Goods Receipt/Invoice Receipt (GR/IR) accounts on a regular basis.
• Ensure accurate 3-way matching of Purchase Orders (PO), Goods Receipt Notes (GRN), and vendor invoices.
• Maintain Bill of Entry (BOE) records and trackers for imported materials and capital equipment.
• Process vendor invoices and ensure timely payment releases as per agreed payment terms.
• Monitor vendor aging reports and resolve outstanding issues proactively.
• Coordinate with procurement and stores teams for invoice and payment-related discrepancies.

Statutory & Compliance Management

• Maintain MSME vendor records, including Udyam Registration Certificates and payment terms.
• Track MSME dues and ensure compliance with the statutory 45-day payment requirement.
• Prepare data and supporting schedules for MSME Form-1 filings.
• Verify TDS applicability, deduction rates, and compliance for vendor payments.
• Review GST compliance related to vendor invoices and input tax credit eligibility.
• Perform GSTR-2B reconciliation with purchase registers and identify mismatches.
• Support internal and external audits by providing required AP-related documentation.

Plant Finance & Supply Chain Coordination

• Collaborate with Supply Chain, Procurement, and Stores teams for timely closure of open purchase orders.
• Resolve price, quantity, and invoice discrepancies with vendors and internal stakeholders.
• Support monthly inventory verification activities and inventory valuation checks.
• Assist in month-end and year-end closing activities related to Accounts Payable.
• Ensure adherence to internal financial controls, SOPs, and company policies.

Desired Skills & Competencies

• Strong understanding of Accounts Payable processes and vendor accounting.
• Knowledge of GST, TDS, MSME compliance, and statutory requirements.
• Experience in vendor reconciliation, GR/IR clearing, and 3-way matching.
• Proficiency in ERP systems such as SAP, Oracle, Microsoft Dynamics, or similar platforms.
• Strong analytical, reconciliation, and problem-solving skills.
• Excellent coordination and stakeholder management abilities.
• Good command of MS Excel (Pivot Tables, VLOOKUP/XLOOKUP, Reconciliations).