Assistant Human Resource Manager

Role Purpose

The Assistant Manager HR Operations & Payroll will work as an individual contributor and independently manage end-to-end payroll, statutory compliance, HRMS administration, employee onboarding, training coordination, and day-to-day HR operations.

The role requires strong hands-on experience with SPINE Payroll and SPINE HRMS, sound knowledge of statutory compliance, accuracy in salary processing, and the ability to handle confidential employee information professionally.

Key Responsibilities

Payroll Management

• Independently process monthly payroll through SPINE Payroll.
• Maintain employee master data, salary structures, attendance, leave, incentives, reimbursements, deductions, loans, advances, and full-and-final settlements.
• Verify attendance, leave, overtime, loss of pay, and variable-pay inputs before payroll processing.
• Generate salary sheets, payslips, bank transfer files, payroll reports, and management summaries.
• Handle payroll-related employee queries and resolve discrepancies promptly.
• Ensure payroll is processed accurately and within the approved monthly timeline.

Statutory Compliance

• Manage compliance related to PF, ESIC, Professional Tax, TDS on salary, Labour Welfare Fund, gratuity, bonus, and other applicable labour laws.
• Prepare and coordinate timely statutory payments, returns, challans, registers, and supporting documents.
• Maintain statutory records and ensure readiness for internal or external audits.
• Coordinate with consultants, government authorities, and finance teams whenever required.
• Track changes in labour and payroll regulations and support implementation.

SPINE HRMS Administration

• Maintain accurate employee records in SPINE HRMS.
• Manage employee onboarding, attendance, leave, shift, holiday, document, and exit-related workflows.
• Generate HRMS reports for management, payroll, attendance, leave, and employee data.
• Ensure data accuracy, system discipline, and timely updates by employees and managers.
• Coordinate with the SPINE support team for system issues, enhancements, and user support.

Onboarding and Employee Lifecycle

• Manage joining formalities, employee documentation, offer-related paperwork, background-check coordination, and induction.
• Create and maintain employee personnel files, both physical and digital.
• Coordinate confirmation, transfers, promotions, salary revisions, resignations, and exit formalities.
• Conduct exit documentation and support full-and-final settlement processing.
• Ensure all employee records remain complete, accurate, and confidential.

Training and Development Coordination

• Identify training requirements in coordination with department heads.
• Prepare annual and monthly training calendars.
• Coordinate internal and external training programmes, attendance, feedback, and training records.
• Maintain training effectiveness reports and certification records where applicable.
• Support employee engagement, communication, and HR initiatives.

HR Operations and Reporting

• Handle routine HR operations including attendance, leave, employee queries, letters, policies, and documentation.
• Prepare monthly HR reports such as headcount, joining, attrition, attendance, leave, payroll, training, and statutory-compliance status.
• Support implementation and communication of HR policies and procedures.
• Maintain strict confidentiality of payroll, employee, and management information.
• Take ownership of assigned HR projects and ensure completion within agreed timelines.

Required Qualifications

• Graduate or postgraduate degree in Human Resources, Commerce, Management, or a related field.
• MBA/PGDM in HR will be preferred.
• Relevant certification in payroll, labour laws, or HR operations will be an advantage.

Required Experience

• Minimum 4 years of relevant experience in HR operations and payroll.
• Hands-on experience in independently processing payroll through SPINE Payroll.
• Practical experience with SPINE HRMS, statutory compliance, onboarding, training coordination, and employee documentation.
• Experience in a trading, distribution, manufacturing, or similar organisation will be preferred.