Assistant Human Resource Manager

Role & responsibilities :

1. Attendance & Workforce Compliance (Daily)

• Monitor and verify daily attendance records of all employees across units and communities through ZingHR.
• Identify attendance discrepancies and coordinate with respective Unit HRs/Centre Heads & resident managers for timely closure.
• Ensure attendance records are updated accurately before payroll processing timelines.
• Monitor Centre Head attendance and ensure attendance compliance across corporate leadership.
• Update employee details in ZingHR whenever changes are received and ensure HRMS accuracy.

2. Employee Grooming & Discipline (Daily)

• Conduct virtual grooming audits through video calls across all units and communities & Ensure employees adhere to the organization's grooming standards, dress code, and professional appearance guidelines.
• Escalate grooming and discipline deviations to the respective Centre Head for corrective action.
• Maintain grooming audit records and monitor closure of observations.
  
  

3. New Joinee Compliance & Onboarding (Daily)

• Verify the list of new employees joining across all units on a daily basis.
• Ensure completion of all joining formalities including statutory documents, HR records, and employee file documentation.
• Follow up with Unit HR teams for pending joining documents and ensure timely closure.
• Ensure HR induction is completed for every new employee on the date of joining.
• Track completion of departmental orientation by the Reporting Manager and maintain onboarding completion records.
• Ensure Day-0 compliance and onboarding documentation are completed as per corporate standards.
• Ensure Buddy is assigned to new joinees (random audit to the new joinees to check)

4. HR Documentation & Compliance Audits (Weekly)

• Conduct weekly audits of employee personal files across all units and communities.
• Verify completeness and accuracy of employee documentation in physical and digital records.
• Escalate incomplete documentation to Unit HRs and monitor closure within defined timelines.
• Ensure statutory documents are maintained in compliance with organizational requirements.
• Ensure all exits are updated in HRMS

5. Attendance Audit & HRMS Governance (Weekly)

• Conduct weekly attendance audits for all business units & communities.
• Ensure attendance reports are reviewed and signed off by the respective Centre Head and Regional Manager.
• Perform Corporate attendance audits and highlight discrepancies for corrective action.

6. HR Process Standardization (Weekly)

• Prepare, update and standardize HR documents, induction presentations, templates, trackers, policies, and process documents across the organization.
• Ensure latest versions of HR formats are available and implemented uniformly across all units.

7. HR Dashboard & Analytics (Monthly)

• Prepare and publish comprehensive monthly HR dashboards covering:
• Budgeted vs Actual Manpower
• Salary Budget vs Actual Salary Cost
• New Joinees
• Additional Manpower Hired
• Replacement Positions Closed
• Replacement Hiring Cost
• Attrition Analysis
• Locum Manpower Cost
• Prepare consolidated HR dashboard analysis and present key workforce insights, trends, and recommendations to Corporate HR leadership.

8. Employee Engagement & Internal Communication (Monthly)

• Prepare the monthly Employee Engagement Calendar and coordinate timely execution across all units.
• Coordinate collection of content and publishing of the organization's quartly newsletter.
• Manage Rewards & Recognition activities across the Lifebridge Group.
• Prepare and publish Birthday and Employee Tenure creatives on schedule.
• Coordinate and organize Huddle & Hustle sessions and other corporate engagement initiatives.

9. Payroll Coordination & Financial Administration (Monthly)

• Validate attendance, leave, regularizations, and payroll-related inputs before submission.
• Ensure payroll-related documentation is accurate and completed within defined timelines.

10. Workforce Reporting & Data Consolidation (Monthly)

• Consolidate Consultant and Temporary Manpower data across all business units.
• Generate periodic HR reports and provide analytical support to GM HR.
• Ensure accuracy, confidentiality, and timely submission of all HR reports.

Preferred candidate profile:

• Education: MBA / MHA (HR specialization preferred)
• Experience: 68 years in HR operations, preferably in multi-unit/service industry setups
• Familiarity with HRMS, payroll processing, compliance, and HR reporting preferred