Assistant Hostel Warden - Boys Hostel

Job Description for Hostel Warden

To ensure the safety, discipline, welfare, and overall well-being of students residing in the hostel, and to manage day-to-day hostel administration in line with MIT Vishwaprayag University policies and regulations.

Key Responsibilities & Duties

1. Student Welfare & Discipline

• Act as the primary point of contact for students residing in the hostel.
• Ensure strict adherence to hostel rules, code of conduct, and curfew timings.
• Address student grievances related to accommodation, safety, food, health, or interpersonal issues.
• Counsel students on personal, academic, and behavioral issues in coordination with the Student Welfare Cell.
• Maintain a safe, inclusive, and respectful living environment.

2. Safety, Security & Emergency Management

• Ensure 24x7 safety and security of hostel residents.
• Coordinate with security staff, housekeeping, and maintenance teams.
• Monitor visitor entry/exit registers and enforce visitor policies.
• Handle emergencies such as medical issues, accidents, fire safety, or disciplinary incidents and report to authorities promptly.
• Ensure compliance with fire safety norms, CCTV monitoring, and emergency protocols.

3. Hostel Administration & Operations

• Oversee room allotment, occupancy records, and student attendance.
• Maintain hostel registers:
• Student admission & exit register
• Attendance & leave records
• Visitor log
• Incident and complaint register
• Supervise housekeeping, cleanliness, sanitation, and hygiene standards.
• Coordinate with mess committee/vendors to ensure quality food services.

4. Coordination & Communication

• Liaise with parents/guardians regarding student well-being when required.
• Coordinate with academic departments, medical officers, counselors, and administrative offices.
• Submit regular reports on hostel functioning, discipline, and incidents to the administration.

5. Compliance & Institutional Requirements

• Ensure hostel operations comply with UGC/State Government/University norms.
• Support institutional requirements during NAAC/NBA/other accreditation visits.
• Maintain documentation and records required for audits and inspections.

6. Student Engagement & Development

• Encourage a positive hostel culture through meetings, awareness programs, and activities.
• Promote discipline, leadership, responsibility, and community living among students.
• Monitor behavior to prevent bullying, harassment, or misconduct.

Required Qualifications

• Any Graduate
• Experience in the relevant field for minimum of 3-4 years.