Assistant General Manager - Engineering (Admin)

We are looking for an experienced and proactive AGM - Engineering in our Administration department with a strong civil engineering background to independently manage the company's branch shifting, renovation, civil works, infrastructure development, and maintenance activities.

The candidate will be responsible for end-to-end execution of branch relocation and renovation projects, from initial site assessment and planning to vendor coordination, budget management, execution, quality control, and final handover. The role requires strong technical expertise, project management capabilities, commercial acumen, and the ability to independently handle multiple projects across locations.

Role & responsibilities

1. Branch Shifting & Relocation

• Independently plan and execute branch shifting and relocation activities, ensuring minimal disruption to business operations.
• Conduct site inspections and assess the suitability of new premises, including civil infrastructure, layout, utilities, and readiness.
• Coordinate with landlords, brokers, contractors, vendors, internal departments, and branch teams.
• Plan and execute civil modifications, electrical and plumbing requirements, furniture installation, signage, and other infrastructure-related activities.
• Prepare shifting schedules, project plans, cost estimates, and execution timelines.
• Ensure timely completion and operational readiness of new branches.

2. Branch Renovation & Civil Works

• Manage end-to-end renovation, refurbishment, and fit-out projects for existing and new branches.
• Prepare and review layouts, drawings, BOQs, technical specifications, and cost estimates.
• Supervise civil construction, partitioning, flooring, painting, waterproofing, carpentry, plumbing, and related works.
• Ensure compliance with approved designs, quality standards, safety requirements, and project timelines.
• Conduct site inspections and monitor contractor performance to ensure quality and cost efficiency.
• Coordinate with consultants, architects, engineers, and contractors wherever required.

3. Infrastructure Maintenance & Repairs

• Independently manage routine, preventive, and corrective maintenance of branches and office infrastructure.
• Handle civil repair works, seepage, leakage, structural defects, flooring issues, painting, and other building-related maintenance.
• Establish a systematic maintenance schedule and ensure timely resolution of branch complaints.
• Identify recurring maintenance issues and implement long-term corrective measures.
• Maintain records of maintenance activities, service requests, repair costs, and asset conditions.

4. Vendor & Contractor Management

• Identify, evaluate, empanel, and manage civil contractors, renovation agencies, and maintenance vendors.
• Obtain and compare quotations, negotiate rates, and ensure cost-effective execution.
• Monitor vendor performance against agreed timelines, quality standards, and commercial terms.
• Verify bills, measurements, BOQs, work completion certificates, and invoices before recommending payments.
• Ensure proper documentation of contracts, warranties, work orders, and project handovers.

5. Budgeting & Cost Control

• Prepare project-wise budgets and cost estimates for shifting, renovation, and maintenance activities.
• Monitor actual expenditure against approved budgets and investigate cost variances.
• Ensure optimum utilisation of resources without compromising quality or safety.
• Maintain project-wise expenditure statements and provide periodic cost and progress reports to management.
• Identify opportunities to reduce infrastructure and maintenance costs.

6. Compliance, Safety & Documentation

• Ensure that all work complies with applicable building regulations, safety standards, and relevant statutory requirements.
• Coordinate with internal teams and external agencies for necessary permissions and approvals.
• Ensure contractors follow appropriate site safety practices.
• Maintain project files, drawings, bills, completion reports, warranties, and maintenance records.
• Ensure proper handover of completed projects to the respective branch or operations team.

7. Team & Stakeholder Coordination

• Independently manage multiple projects across branches and locations.
• Coordinate with Administration, Operations, Finance, Procurement, IT, and other relevant departments.
• Provide regular updates to senior management on project status, costs, delays, and risks.
• Take ownership of issues and drive timely resolution with minimal supervision.

Preferred candidate profile

• B.E./B.Tech in Civil Engineering.
• 10 to 15 years of relevant experience in civil works, commercial fit-outs, building maintenance, renovation, and infrastructure project management preferred.
• Experience managing multi-location branch networks, offices, retail outlets, banks, financial institutions, or similar commercial establishments will be an advantage.
• Proven ability to independently manage projects from planning through execution and final handover.